Accounts Assistant (Accounting Officer)

OFFSHORE BUSINESS PROCESSING INC.; Eastern Manila District; Vor Ort; PHP 279.000 - 446.000; Vollzeit

Zusammenfassung

OFFSHORE BUSINESS PROCESSING INC. is seeking a detail-oriented accounts professional in Metro Manila to manage accounts payable, accounts receivable, and collections for project-based operations.

The role covers supplier invoices, PO matching, expense claims via SAP Concur, and month-end reconciliation, with on-site work across Ortigas, Cubao, and Alabang. Strong accuracy, high-volume data entry, and good communication with suppliers and internal teams are essential.

Qualifikationen

• Minimum 2 years of experience in transactional accounting roles.
• Solid understanding of AP, AR, and basic payroll processing.
• Experience with ERP/accounting systems (Xero, SAP, NetSuite) valuable.
• Hands-on experience with SAP Concur for expense management.
• Fast, accurate typing and high-volume data entry capability.
• Strong reconciliation and credit control skills.

Aufgaben

• Process supplier invoices accurately and match to orders, jobs, and approvals.
• Raise customer invoices in line with contracts and project milestones.
• Follow up outstanding invoices and support cashflow through timely collections.
• Review and reconcile expenses via SAP Concur and ensure policy compliance.
• Review, reconcile, and track project/job costs and variances.
• Handle onboarding logistics and general administrative tasks onsite.

Kenntnisse

Accounts payable

Accounts receivable

Credit control

Payroll processing

Cashflow forecasting

Reconciliation

Vendor management

Job cost tracking

Data entry

Communication

Tools

Xero

MYOB

SAP

NetSuite

Greentree

SAP Concur

Jobbeschreibung

Accounts Payable

• Process supplier invoices accurately and in a timely manner
• Match invoices to purchase orders, jobs and approvals
• Resolve invoice discrepancies with suppliers and internal stakeholders
• Prepare payment runs in accordance with payment terms
• Maintain supplier records and ensure compliance with internal controls
• Complete credit account application

Accounts Receivable

• Raise customer invoices in line with contracts and project milestones
• Ensure accurate cost coding and allocation to jobs/projects
• Monitor debtor balances and maintain the AR ledger

AR Collections

• Proactively follow up outstanding invoices
• Liaise with customers to resolve billing queries
• Support cashflow management through timely collections
• Escalate overdue or high-risk accounts where required
• Prepare weekly cashflow forecast

Expense Management (SAP Concur)

• Review and reconcile employee expense claims via SAP Concur and upload to GT
• Ensure expenses comply with company policies
• Investigate and resolve discrepancies between Concur, credit cards, and general ledger
• Support month-end reconciliation related to expenses

Project/Job Administration

• Review and reconcile employee expense claims via SAP Concur and upload to GT
• Ensure expenses comply with company policies
• Investigate and resolve discrepancies between Concur, credit cards, and general ledger
• Support month-end reconciliation related to expenses

Others

• Administer new employee onboarding and offboarding requests
• Email setup
• Credit Card | Power Pass setup | Business Fuel Card setup
• Maintain fleet registration up to date
• Full time work onsite in Ortigas, Cubao and Alabang
• Must be amenable to any shift schedule

OTHER SKILL SPECIFICATIONS:

• Minimum 2 years of experience in a similar account assistant, accounts clerk, or full-function transactional accounting role.
• Solid understanding of core accounting functions, specifically Accounts Payable, Accounts Receivable, and basic Payroll processing.
• Experience using mainstream ERP or accounting systems (e.g., Xero, MYOB, SAP, NetSuite). Experience with Greentree is an advantage, but not required.
• Hands-on experience using SAP Concur to manage and reconcile corporate expenses.
• Fast and highly accurate typing speed, with a proven capability to handle high-volume data entry efficiently.
• Intermediate proficiency for updating cashflow forecasts and formatting daily costing reports.
• Extensive experience processing high-volume supplier invoices, with a focus on understanding job costs and PO matching rather than simple data entry.
• Strong background in reconciliation work, specifically matching credit cards, Concur logs, and general ledger accounts.
• Proven credit control experience with a professional approach to following up outstanding invoices and resolving customer queries.
• Familiarity with project-based accounting, including creating jobs, uploading budgets, and tracking cost variances.
• Clear and effective verbal and written communication skills for liaising with suppliers, customers, and internal team members.
• Excellent attention to detail and accuracy when handling financial records and data entry.
• Capability to handle onboarding logistics (email setup, issuing fuel cards/credit cards) and coordinate fleet vehicle registrations
• Fast, professional touch-typing skills (minimum 55-60 WPM) to manage heavy, high-volume data entry and processing workloads efficiently.