Accounting Staff (Payroll)

Excelin Marketing OPC; Quezon City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Excelin Marketing OPC is seeking an Accounting Staff to monitor and record inventory transactions, assist in payroll, and process company expenses. The role ensures accurate, complete, and timely documentation of inventory, payroll, and expenses.

The incumbent will reconcile inventory counts, verify supporting documents, and coordinate with HR and warehouse teams. Strong Excel skills and attention to detail are essential for accurate financial records and reporting.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• Experience in inventory, payroll, expenses, or general accounting is an advantage.
• Knowledge of basic accounting principles and procedures.
• Proficient in Microsoft Excel and other Microsoft Office applications.

Responsibilities

• Monitor and record inventory receipts, issuances, transfers, adjustments, and other inventory transactions.
• Assist in payroll processing based on attendance and timekeeping records.
• Record and monitor company expenses and disbursements; review petty cash replenishments.
• Assist in month-end closing activities and account reconciliations; prepare supporting schedules.
• Maintain complete and organized accounting records and supporting documents.

Skills

Detail-oriented

Organized

Analytical skills

Attention to detail

Communication skills

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Microsoft Excel

Microsoft Office

Job description

JOB SUMMARY

The Accounting Staff is primarily responsible for monitoring and recording inventory transactions, assisting in inventory reconciliation, and processing payroll and company expenses. The position ensures that inventory, payroll, and expense records are accurate, complete, properly documented, and recorded on a timely basis.

DUTIES AND RESPONSIBILITIES

A. INVENTORY

• Monitor and record inventory receipts, issuances, transfers, adjustments, and other inventory transactions.

• Verify inventory-related documents such as Receiving Reports, Delivery Receipts, Stock Transfer Forms, and other supporting documents.

• Reconcile physical inventory counts with accounting and inventory records.

• Assist in investigating and resolving inventory variances and discrepancies.

• Monitor inventory adjustments and ensure that proper documentation and approvals are secured.

• Prepare inventory reports, reconciliation schedules, and other inventory-related reports.

• Coordinate with the Warehouse and Inventory Controller regarding inventory movements, discrepancies, and documentation.

• Assist in monitoring inventory balances and inventory valuation.

• Maintain accurate and organized inventory accounting records.

B. PAYROLL

• Assist in the preparation and processing of employee payroll based on approved attendance and timekeeping records.

• Verify payroll information such as salaries, overtime, allowances, absences, undertime, deductions, and other adjustments.

• Coordinate with HR regarding attendance, leave, payroll adjustments, and employee-related payroll concerns.

• Prepare payroll worksheets and supporting schedules for review and approval.

• Ensure that payroll adjustments and deductions are properly supported and recorded.

• Maintain confidential and organized payroll records and documents.

C. EXPENSES AND DISBURSEMENTS

• Record and monitor company expenses and disbursements.

• Review petty cash replenishments, expense claims, liquidation reports, and other expense documents.

• Verify that expenses are properly supported, approved, and classified under the appropriate account.

• Monitor outstanding employee and department accountabilities and follow up on pending liquidations.

• Assist in reconciling expense records and identifying discrepancies.

• Prepare expense reports and schedules as required by the Accounting Manager or Supervisor.

D. GENERAL ACCOUNTING SUPPORT

• Assist in month-end closing activities and account reconciliations.

• Maintain complete and organized accounting records and supporting documents.

• Assist in preparing daily, weekly, and monthly accounting reports.

• Provide supporting documents and schedules for internal and external audits when required.

• Ensure timely and accurate encoding of accounting transactions.

• Maintain confidentiality of company financial and employee information.

• Perform other accounting-related duties as may be assigned by the Accounting Manager, Accounting Supervisor, or authorized management.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or a related field.

• Experience in inventory, payroll, expenses, or general accounting is an advantage.

• Knowledge of basic accounting principles and procedures.

• Proficient in Microsoft Excel and other Microsoft Office applications.

• Good numerical and analytical skills.

• Detail-oriented and accurate in handling financial records.

• Organized and able to meet deadlines.

• Good communication and coordination skills.

• Trustworthy and able to maintain confidentiality.

KEY COMPETENCIES

• Inventory Monitoring and Reconciliation

• Payroll Processing

• Expense Monitoring

• Basic Accounting

• Data Entry and Documentation

• Microsoft Excel

• Analytical and Numerical Skills

• Attention to Detail

• Organization and Time Management

• Confidentiality and Integrity