Accounting Officer

Landez Corp; Muntinlupa; On-site; PHP 446,000 - 759,000; Full time

Job summary

Landez Corp in Metro Manila seeks an Accounting staff to manage QuickBooks Online, record daily financial transactions, and keep accurate books across multiple outlets. You will ensure proper classifications, reconciliation, and reporting to management.

The ideal candidate has a Bachelor's in accounting and 2–3 years’ experience, preferably in Food & Beverage or retail, with strong Excel skills and knowledge of Philippine tax basics.

Qualifications

• Bachelor's degree in Accounting, Finance or related field.
• CPA is an advantage but not required.
• 2–3 years of relevant accounting or finance experience.

Responsibilities

• Set up, maintain, and manage the accounting software (QuickBooks Online) for daily transactions.
• Record daily sales, purchases, expenses, and other financial activities.
• Reconcile POS, cash, card, and digital payments against records and settlements.
• Process accounts payable and accounts receivable and monitor outstanding balances.
• Perform regular bank reconciliations and monitor cash balances.
• Prepare vouchers, checks, and supporting documents; ensure proper approvals.

Education

Bachelor's degree in Accounting, Finance, Management Accounting, or a related field

CPA is an advantage but not required

Tools

QuickBooks Online

Microsoft Excel

Job description

KEY RESPONSIBILITIES

1. Accounting System Setup & Implementation

• Implement, maintain, and manage the Company's accounting software, particularly QuickBooks Online.
• Ensure that daily financial transactions are properly recorded and updated in the accounting system.
• Establish and maintain appropriate account classifications, records, and supporting schedules.
• Assist in improving accounting processes and system procedures to ensure efficiency and accuracy.
• Ensure that accounting data and records are properly maintained.

2. Recording & Maintenance of Accounting Records

• Record daily sales, purchases, expenses, collections, disbursements, and other financial transactions.
• Maintain accurate and complete books of accounts and accounting records.
• Monitor and reconcile subsidiary records with the accounting system.
• Maintain organized and updated files of invoices, receipts, vouchers, checks, and other accounting documents.
• Assist in the preparation of monthly and year-end accounting schedules.

3. Food & Beverage Sales and Payment Reconciliation

• Review and reconcile daily restaurant sales reports from the POS system.
• Reconcile sales transactions by payment type, including cash, credit/debit card, QR payments/QR Ph, GCash, GrabFood, foodpanda, and other digital payment channels.
• Reconcile POS sales reports against actual cash collections, bank deposits, card settlements, QR/e-wallet settlements, and third-party delivery platform remittances.
• Monitor and reconcile GrabFood and foodpanda settlement reports against recorded sales.
• Monitor platform commissions, service fees, discounts, refunds, cancellations, chargebacks, and other applicable deductions.
• Investigate discrepancies between POS sales, accounting records, bank deposits, and payment platform settlements.
• Prepare daily and monthly sales reconciliation reports and report discrepancies to Management.
• Coordinate with store operations regarding discrepancies in cash, card, QR, and online delivery transactions.
• Ensure all payment collections are supported by POS reports, settlement reports, deposit slips, receipts, and other relevant documents.

4. Accounts Payable & Accounts Receivable

• Monitor and process accounts payable and accounts receivable transactions.
• Verify invoices, billing statements, purchase orders, delivery receipts, and other supporting documents.
• Monitor outstanding payables and receivables and coordinate with concerned departments when necessary.
• Prepare payment schedules and collection monitoring reports.
• Ensure timely recording and settlement of approved obligations.

5. Bank Reconciliation & Cash Monitoring

• Perform regular bank reconciliations and investigate discrepancies.
• Monitor cash balances and disbursements.
• Maintain accurate records of cash advances, reimbursements, and other cash transactions.
• Assist in monitoring petty cash and ensure proper documentation of all expenses.
• Reconcile cash deposits and electronic payment settlements with daily sales records.

6. Check and Voucher Preparation

• Prepare and process disbursement vouchers, checks, and other payment documents.
• Verify completeness, accuracy, and proper approval of all supporting documents before processing payments.
• Ensure that payments are properly recorded in the accounting system.
• Coordinate with authorized signatories and concerned departments for approval and processing.
• Maintain an organized filing system for completed vouchers and issued checks.

QUALIFICATIONS

Educational Background

• Bachelor's degree in Accounting, Finance, Management Accounting, or a related field.
• CPA is an advantage but not required.

Experience

• At least 2–3 years of relevant experience in accounting, bookkeeping, or finance.
• Preferably with experience in the Food & Beverage, restaurant, café, or retail industry.
• Proven experience handling and reconciling GrabFood, foodpanda, POS, cash, credit/debit card, QR, GCash, and other digital payment transactions.
• Experience in accounts payable, accounts receivable, bank reconciliation, check preparation, and financial reporting is preferred.
• Experience handling multiple branches or restaurant/store operations is an advantage.

Technical Skills

• Proficient in QuickBooks Online or similar accounting software.
• Proficient in Microsoft Excel, including formulas, spreadsheets, and financial reports.
• Knowledge of basic Philippine accounting and taxation principles.
• Ability to prepare and review vouchers, checks, invoices, receipts, POS reports, settlement reports, and other financial documents.
• Knowledge of bank reconciliation and basic financial statement preparation.
• Ability to analyze sales and payment discrepancies and prepare reconciliation reports.
• Familiarity with BIR requirements and government statutory compliance is an advantage.