Accounting Assistant (For Pooling)

University of San Agustin; Iloilo City; On-site; PHP 180,000 - 300,000; Full time

Job summary

University of San Agustin is seeking an Accounting Assistant to monitor and record payments for tuition and school fees, and to manage receivables and disbursements to suppliers and service providers.

The role includes preparing billings, receiving payments, handling government and private scholarships, maintaining ledgers, and producing periodic receivable and scholarship reports. Collaboration with the Bookkeeper is essential.

Qualifications

• Ability to perform job functions consistent with the Institution's vision and mission statements, core values, and Augustinian charism.

Responsibilities

• Performs job functions consistent with the Institution's vision and mission statements, core values, and Augustinian charism
• Prepares and distributes billings/statement of accounts for the students; computes discounts on and refunds of school fees as applicable
• Receives payments for tuition and other school fees and attends to students' and parents' inquiries regarding payments and account balances
• Prepares billings/statement of accounts covering government and privately-funded scholarships, as well as accounts under educational plans
• Facilitates the release of government-funded scholarships
• Collects and files all promissory notes and issues written reminders to those who do not comply with the promised date of payments
• Classifies and records all the accounting entries/adjustments on accounts receivable related to student accounts for submission to the Bookkeeper
• Prepares summary reports on scholarship funding, subsidies to student assistants and employees' children's educational privileges
• Assists in the preparation of a summary of receivables on a periodic basis; analyzes aging of receivables and prepares recommendations on actions to take on outstanding debts
• Receives billing statements from suppliers, contractors, and third-party service providers, reviews completeness of supporting documents related to billings on purchased equipment and materials, contracted services rendered, and utilities

Job description

About the role

The Accounting Assistant is primarily responsible for the monitoring and recording of payments related to tuition and other school fees due from students as well as receivables. The position holder is responsible for the processing and recording of disbursement transactions covering payments to suppliers, contractors, and other parties with payment claims files with the Institution.

Key responsibilities

• Performs job functions consistent with the Institution's vision and mission statements, core values, and Augustinian charism
• Prepares and distributes billings/statement of accounts for the students; computes discounts on and refunds of school fees as applicable
• Receives payments for tuition and other school fees and attends to students' and parents' inquiries regarding payments and account balances
• Prepares billings/statement of accounts covering government and privately-funded scholarships, as well as accounts under educational plans
• Facilitates the release of government-funded scholarships
• Collects and files all promissory notes and issues written reminders to those who do not comply with the promised date of payments
• Classifies and records all the accounting entries/adjustments on accounts receivable related to student accounts for submission to the Bookkeeper
• Prepares summary reports on scholarship funding, subsidies to student assistants and employees' children's educational privileges
• Assists in the preparation of a summary of receivables on a periodic basis; analyzes aging of receivables and prepares recommendations on actions to take on outstanding debts
• Receives billing statements from suppliers, contractors, and third-party service providers, reviews completeness of supporting documents related to billings on purchased equipment and materials, contracted services rendered, and utilities

About you

• Ability to perform job functions consistent with the Institution's vision and mission statements, core values, and Augustinian charism