Account Payable Specialist

ROTAFLEX CONSTRUCTION AND DEVELOPMENT CORP; Philippines; On-site; PHP 350,000 - 550,000; Full time

Job summary

ROTAFLEX CONSTRUCTION AND DEVELOPMENT CORP in the Philippines seeks an experienced Accounts Payable and Procurement professional. You will review supplier invoices, perform 3‑way matching, and prepare payment runs in line with company policy.

The role requires 2–3+ years in AP and procurement in the construction sector, knowledge of local accounting standards, and proficiency with MS Office and ERP systems.

Qualifications

• Bachelor’s degree in Accountancy, Finance, Business Admin or related.
• 2–3+ years experience in AP + Procurement — construction industry experience REQUIRED
• Knowledge of Philippine accounting standards, BIR & statutory regulations
• Proficient in MS Office (Excel, Word); familiar with accounting/ERP systems
• Familiarity with construction materials, equipment & workflows — strong advantage
• Highly organized, detail‑oriented, deadline‑driven, honest & accountable
• Strong negotiation, communication & problem‑solving skills

Responsibilities

• Receive, review & process supplier/subcontractor invoices, DRs, billings
• 3‑way matching: PO Receiving Report Invoice (quantities, pricing, approvals)
• Prepare payment runs (checks, bank transfers) per terms & company policy
• Reconcile vendor statements; resolve disputes & discrepancies
• Maintain vendor files, BIR/tax docs, statutory requirements & lien waivers
• Code expenses to project cost centers; assist month‑end closing & AP reports
• Respond to vendor & internal payment inquiries promptly
• Ensure proper documentation, filing & audit compliance
• Receive purchase requests; canvass & source suppliers for materials, tools, equipment & services
• Compare quotes, negotiate best pricing, discounts & payment terms
• Prepare & issue Purchase Orders (POs) with approved specs & obtain approvals
• Track POs, confirm delivery schedules & coordinate with site/warehouse
• Monitor market prices; maintain updated supplier database
• Coordinate item inspection & acceptance; resolve delivery/quality issues
• Submit procurement reports & cost‑saving recommendations

Skills

Negotiation

Communication

Detail-oriented

Deadline-driven

Education

Bachelor's degree in Accountancy, Finance, Business Admin or related

Tools

MS Excel

ERP systems

Job description

Key Responsibilities

• Receive, review & process supplier/subcontractor invoices, DRs, billings
• 3‑way matching: PO Receiving Report Invoice (quantities, pricing, approvals)
• Prepare payment runs (checks, bank transfers) per terms & company policy
• Reconcile vendor statements; resolve disputes & discrepancies
• Maintain vendor files, BIR/tax docs, statutory requirements & lien waivers
• Code expenses to project cost centers; assist month‑end closing & AP reports
• Respond to vendor & internal payment inquiries promptly
• Ensure proper documentation, filing & audit compliance
• Receive purchase requests; canvass & source suppliers for materials, tools, equipment & services
• Compare quotes, negotiate best pricing, discounts & payment terms
• Prepare & issue Purchase Orders (POs) with approved specs & obtain approvals
• Track POs, confirm delivery schedules & coordinate with site/warehouse
• Monitor market prices; maintain updated supplier database
• Coordinate item inspection & acceptance; resolve delivery/quality issues
• Submit procurement reports & cost‑saving recommendations

Qualifications

• Bachelor’s degree in Accountancy, Finance, Business Admin or related
• 2–3+ years experience in AP + Procurement — construction industry experience REQUIRED
• Knowledge of Philippine accounting standards, BIR & statutory regulations
• Proficient in MS Office (Excel, Word); familiar with accounting/ERP systems
• Familiarity with construction materials, equipment & workflows — strong advantage
• Highly organized, detail‑oriented, deadline‑driven, honest & accountable
• Strong negotiation, communication & problem‑solving skills