Event Coordinator

Cypress HCM; Lima Metropolitana; A distancia; PEN 267.731 - 316.409; A tiempo parcial

Descripción de la vacante

A leading consulting firm is looking for a Planning Coordinator in Lima to manage leadership program events. The ideal candidate should possess strong organizational and communication skills and have a proven background in event planning. Responsibilities include coordinating logistics, communicating with participants, and ensuring successful program delivery. This is a contract position with a pay range of $55-$65 per hour.

Formación

• 5+ years of event planning experience, ideally in a corporate environment.
• Excellent at multitasking and managing various projects.
• Proven track record of effective planning and organization.

Responsabilidades

• Plan in-person seminar/program offerings.
• Coordinate with participants and stakeholders.
• Manage logistical aspects and external vendors.

Conocimientos

Organizational skills

Collaboration

Adaptability

Event planning

Communication

Herramientas

Google Suite

Airtable

Descripción del empleo

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This range is provided by Cypress HCM. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55.00/hr - $65.00/hr

We’re looking for a Planning Coordinator to execute on a portfolio of Leadership Programs offerings. This role will work to ensure the smooth operation of program sessions, assist with participant engagement, and contribute to the overall success of the program. The ideal person is adaptive, innovative, great at collaborating, energized by taking on many things at once, and has amazing organizational skills. The ideal person will also be passionate about leadership development and corporate education.

What you’ll do:

Planning Coordination

• Plan in-person seminar / program offerings as needed
• Coordinate and communicate effectively with participants for upcoming programs and in keeping with program voice / intention
• Decide logistical aspects of program sessions and work with venue staff and cross-functional teams to arrange the plans, activities, BEOs/menus, materials, etc.
• Communicate and gather information needed for all stakeholders: participants, facilitators, vendors, cross-functional teams, onsite staff
• Handle close out of all events (gather feedback, handle payments, update records, etc.)
• Actively manage and maintain program attendance records and waitlists
• Collaborate with program staff and venue operations staff to ensure smooth delivery of all programs
• Manage and work with any external vendors as needed on individual initiatives
• Collaborate with other project specialists and program staff to ensure cohesion, information-sharing, etc.
• Pilot technological solutions to bring greater efficiencies to the planning process
• Highly organized & detail-oriented: You are someone who absolutely loves the details, but you are also comfortable working in ambiguity and with changing circumstances. You can keep up and not get bogged down with details. You also don’t get overwhelmed by intensive logistical work.
• Energized by repetitive work & constantly striving for excellence: You don’t mind work that repeats itself, and you also find ways to keep improving each time despite repetitiveness.
• Excellent collaborator & communicator: You will be working cross-functionally with many teams, especially the Sendero Ranch team. You should be excellent at collaboration. You should also be good at communicating key information to all stakeholders.
• Service mindset & loves event planning: You absolutely love creating experiences for people. You know the value special experiences can bring, and think about amazing, delighting, and challenging in every aspect of their planning. You treat each seminar as unique, even though the tasks may be similar. You also love the idea of being able to support the broader team, and have a knack for team-building.
• Ability to multitask & self manage: You’re able to stay organized and manage multiple tasks at once. You don’t need a lot of direction and apply really good judgment when prioritizing tasks.
• Proven track record of effective planning: You’ve had several years (5+) of event planning, and ideally in a corporate environment. You also have experience planning multiple events at once and at a large volume over the course of a year.
• Resourceful & creative: You always have a plan and a process but you’re also willing to scrap it in favor of the big picture outcome. You’re highly adaptable and good at coming up with creative solutions.
• Embrace technological solutions: Solid Google Suite capabilities (especially Google Sheets). Has experience in database or enrollment management tools (Airtable, etc.).

Pay Rate Range:

• $55-65/hr.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Public Relations

• Industries

  Entertainment Providers and Technology, Information and Media

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