Site Admin at Al Baraka Oilfields Services SAOC

Al Baraka Oilfields Services SAOC; Muscat; Vor Ort; OMR 3.300 - 5.000; Vollzeit

Zusammenfassung

Al Baraka Oilfields Services SAOC is seeking a Site Administrator to support project sites with administrative, HR, and logistics tasks. You will maintain personnel records, manage documentation, coordinate onboarding, and track certifications in a remote or on-site environment.

The role requires a Diploma or Bachelor's in Business Admin/HR with 3–5 years in similar roles in oil & gas, and experience with SAP or Oracle. Strong organizational and communication skills are essential.

Qualifikationen

• Diploma or Bachelor's Degree in Business Administration, Human Resources, or related field.
• Minimum 3-5 years of experience as Site Administrator, Camp Administrator, or Project Administrator in Oil & Gas.
• Experience on EPC, construction, maintenance, shutdown, or turnaround projects preferred.

Aufgaben

• Maintain and update site personnel records, files, and databases.
• Prepare, organize, and control project documents, correspondence, reports, and records.
• Ensure all site documentation complies with company and client requirements.
• Maintain incoming and outgoing document registers.
• Support document control activities and filing systems.
• Maintain employee attendance, timesheets, leave records, and manpower reports.
• Coordinate employee onboarding and mobilization activities.
• Track employee certifications, licenses, medicals, and training records.
• Assist with employee welfare, accommodation, and transportation arrangements.
• Coordinate visa, labor card, and site access pass requirements.
• Coordinate travel arrangements, accommodation bookings, and transportation schedules.
• Manage office supplies, PPE requests, and inventory records.
• Liaise with vendors and service providers for site-related requirements.
• Support material receiving documentation and delivery tracking.
• Prepare daily, weekly, and monthly administrative reports.
• Generate manpower status reports and site attendance summaries.
• Update project databases and management information systems.
• Maintain records of subcontractors and visitors.
• Ensure personnel documentation complies with company HSE standards.
• Maintain training, induction, and safety certification records.
• Assist in organizing safety meetings and toolbox talks.
• Support audits and inspections by providing required documentation.
• Act as a liaison between site personnel, head office, clients, and subcontractors.
• Coordinate meetings and prepare minutes of meetings.
• Handle site communications, emails, and correspondence.
• Support management with administrative and operational requirements.

Kenntnisse

MS Office

Documentation

Communication

Organizational skills

Attention to detail

Ausbildung

Diploma or Bachelor's Degree in Business Administration or HR

Tools

SAP

Oracle

Jobbeschreibung

Site Administrator Department Project / Operations Reports To Project Manager / Site Manager Job Summary The Site Administrator is responsible for providing administrative, clerical, and coordination support to ensure the smooth operation of oil and gas project sites. The role involves maintaining personnel records, managing documentation, coordinating logistics, handling timekeeping, supporting HR activities, and ensuring compliance with company policies and client requirements.

Key Responsibilities

Administration & Documentation

• Maintain and update site personnel records, files, and databases.
• Prepare, organize, and control project documents, correspondence, reports, and records.
• Ensure all site documentation complies with company and client requirements.
• Maintain incoming and outgoing document registers.
• Support document control activities and filing systems.

HR & Personnel Coordination

• Maintain employee attendance, timesheets, leave records, and manpower reports.
• Coordinate employee onboarding and mobilization activities.
• Track employee certifications, licenses, medicals, and training records.
• Assist with employee welfare, accommodation, and transportation arrangements.
• Coordinate visa, labor card, and site access pass requirements.

Camp & Logistics Support

• Coordinate travel arrangements, accommodation bookings, and transportation schedules.
• Manage office supplies, PPE requests, and inventory records.
• Liaise with vendors and service providers for site-related requirements.
• Support material receiving documentation and delivery tracking.

Reporting & Data Management

• Prepare daily, weekly, and monthly administrative reports.
• Generate manpower status reports and site attendance summaries.
• Update project databases and management information systems.
• Maintain records of subcontractors and visitors.

Compliance & HSE Support

• Ensure personnel documentation complies with company HSE standards.
• Maintain training, induction, and safety certification records.
• Assist in organizing safety meetings and toolbox talks.
• Support audits and inspections by providing required documentation.

Communication & Coordination

• Act as a liaison between site personnel, head office, clients, and subcontractors.
• Coordinate meetings and prepare minutes of meetings.
• Handle site communications, emails, and correspondence.
• Support management with administrative and operational requirements.

Qualification Requirements

Diploma or Bachelor's Degree in Business Administration, Human Resources, or related field. Minimum 3-5 years of experience as Site Administrator, Camp Administrator, or Project Administrator in the Oil & Gas industry. Experience working on EPC, construction, maintenance, shutdown, or turnaround projects is preferred.

Skills & Competencies

Strong knowledge of administrative and document control procedures. Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook). Experience with ERP systems such as SAP, Oracle, or similar. Excellent communication and organizational skills. Ability to work under pressure in remote site environments. Strong attention to detail and record-keeping ability. Knowledge of oil and gas site operations and HSE requirements.

Key Performance Indicators (KPIs)

Timely submission of manpower and attendance reports. Accuracy of employee and site records. Compliance with document control procedures. Efficient coordination of logistics and personnel requirements. Zero non-conformities related to administrative documentation.

Work Location

Oil & Gas Project Sites, Camps, Refineries, Petrochemical Plants, Construction Sites, or Remote Field Locations.

In person

Employment Type

Full-Time Preferred for GCC/Oman Projects: Knowledge of Omani labor laws, ROP requirements, site mobilization procedures, and experience supporting multinational workforces.

Pay

RO300.000 - RO450.000 per month