Oil & Gas Site Admin: Operations & Documentation Lead

Al Baraka Oilfields Services SAOC; Muscat; Presencial; OMR 3300 - 5000; Tempo integral

Resumo da oferta

Al Baraka Oilfields Services SAOC is seeking a Site Administrator to support project sites with administrative, HR, and logistics tasks. You will maintain personnel records, manage documentation, coordinate onboarding, and track certifications in a remote or on-site environment.

The role requires a Diploma or Bachelor's in Business Admin/HR with 3–5 years in similar roles in oil & gas, and experience with SAP or Oracle. Strong organizational and communication skills are essential.

Qualificações

• Diploma or Bachelor's Degree in Business Administration, Human Resources, or related field.
• Minimum 3-5 years of experience as Site Administrator, Camp Administrator, or Project Administrator in Oil & Gas.
• Experience on EPC, construction, maintenance, shutdown, or turnaround projects preferred.

Responsabilidades

• Maintain and update site personnel records, files, and databases.
• Prepare, organize, and control project documents, correspondence, reports, and records.
• Ensure all site documentation complies with company and client requirements.
• Maintain incoming and outgoing document registers.
• Support document control activities and filing systems.
• Maintain employee attendance, timesheets, leave records, and manpower reports.
• Coordinate employee onboarding and mobilization activities.
• Track employee certifications, licenses, medicals, and training records.
• Assist with employee welfare, accommodation, and transportation arrangements.
• Coordinate visa, labor card, and site access pass requirements.
• Coordinate travel arrangements, accommodation bookings, and transportation schedules.
• Manage office supplies, PPE requests, and inventory records.
• Liaise with vendors and service providers for site-related requirements.
• Support material receiving documentation and delivery tracking.
• Prepare daily, weekly, and monthly administrative reports.
• Generate manpower status reports and site attendance summaries.
• Update project databases and management information systems.
• Maintain records of subcontractors and visitors.
• Ensure personnel documentation complies with company HSE standards.
• Maintain training, induction, and safety certification records.
• Assist in organizing safety meetings and toolbox talks.
• Support audits and inspections by providing required documentation.
• Act as a liaison between site personnel, head office, clients, and subcontractors.
• Coordinate meetings and prepare minutes of meetings.
• Handle site communications, emails, and correspondence.
• Support management with administrative and operational requirements.

Conhecimentos

MS Office

Documentation

Communication

Organizational skills

Attention to detail

Formação académica

Diploma or Bachelor's Degree in Business Administration or HR

Ferramentas

SAP

Oracle

Descrição da oferta de emprego

Al Baraka Oilfields Services SAOC is seeking a Site Administrator to support project sites with administrative, HR, and logistics tasks. You will maintain personnel records, manage documentation, coordinate onboarding, and track certifications in a remote or on-site environment.

The role requires a Diploma or Bachelor's in Business Admin/HR with 3–5 years in similar roles in oil & gas, and experience with SAP or Oracle. Strong organizational and communication skills are essential.