Site Admin

Maseera; Muscat; In loco; OMR 7200 - 11.000; Tempo pieno

Descrizione del lavoro

Maseera is seeking a Site Administration professional in Muscat to support the site team with daily, weekly and monthly reporting, documentation control and cross‑department coordination. The role includes supervising clerks and document controllers and ensuring timely processing of site requirements.

Responsibilities include preparing project status reports, coordinating with procurement, HR and finance, and assisting in financial closing activities as needed.

Competenze

• Prepare and maintain daily, weekly and monthly site reports.
• Maintain contracts, permits, drawings and project plans.
• Assist in scheduling, filing and coordination.
• Monitor project expenses and coordinate with departments.

Mansioni

• Supervise office clerks, document controllers and site staff.
• Ensure proper document control procedures and up-to-date records.
• Support site team and stakeholders with reports and presentations.
• Coordinate with procurement, HR and finance for site needs.

Conoscenze

Site administration

Document control

Reporting

Coordination

Office coordination

Formazione

Bachelor's degree in business administration

Descrizione del lavoro

• Prepare and maintain daily, weekly, and monthly site reports, including Timesheets, Progress reports, Invoices and debit notes, Inter‑site debit notes, Site petty cash and expense records.
• Manage, organize, and maintain all site documentation such as: Contracts, Permits, Drawings and project plans Correspondence and records.
• Provide administrative support to the site team, including scheduling, filing, and coordination.
• Assist in preparing project status reports and presentations for the Site Commercial Manager and stakeholders.
• Monitor and track project-related expenses, including labor, materials, and equipment costs.
• Coordinate with internal departments (procurement, HR, finance) to ensure timely processing of site requirements.
• Supervise and coordinate the activities of: Office clerks, Document controllers, Camp in‑charges, Storekeepers
• Ensure proper document control procedures are followed, and records are up to date.
• Support the Accounting Department with monthly and yearly financial closing activities.

Qualifications

• Bachelor's degree in business administration, Accounting, or a related field.
• 0-2 years of relevant experience in site administration or a similar role.
• Proficiency in both written and spoken Arabic and English.