Facility Manager (Workplace Lead)

Jones Lang LaSalle IP, Inc; Oman; On-site; OMR 60,000 - 90,000; Full time

Job summary

Jones Lang LaSalle IP, Inc. seeks an experienced Facilities Manager to lead facilities services across client sites in Muscat. You will manage service delivery, coordinate with site leaders, and drive KPI compliance while overseeing contractors, vendors, and internal teams.

The role requires strong supplier management, contract ownership, and knowledge of EU facility regulations. Excellent communication and leadership skills are essential for success in this on-site position.

Qualifications

• Ideally 6 years + experience in Facilities Management within a large commercial organization.
• Experience owning facilities contracts and supplier/contractor management.
• Experience with EU Facility legislation and governing bodies.
• Quality assurance knowledge desirable.
• Fluency in the local language and English essential.
• Customer focused and results driven.
• Assertive with strong decision-making and problem-solving abilities.
• Able to plan, organize and coordinate multiple tasks.

Responsibilities

• Communication with Site Leadership team (Country Manager, HR, Finance, Legal, IT, etc.).
• Prepare and distribute Quarterly/Annual Business Review information to client satisfaction.
• Procurement of goods and services for client buildings using JLL sourcing teams.
• Regular meetings with Landlord and ensuring lease terms are met.
• Space evaluation and planning, updating floor plans with client architects.
• Meet KPIs and SLAs defined in the contract.
• Project management during built-out phases and coordination with architects/landlords.
• Coach project teams and subcontractors throughout project lifecycles.
• Site inspections with Facility Team; daily cleaning and HVAC management.
• Oversee landscaping where present; ensure contracted resources meet quality targets.
• Maintain information systems for scheduling and record-keeping of contract work.
• Process invoices and work orders; manage budgets in the financial system (Oracle).
• Oversee technical maintenance (AC, heating, electrical, fire systems).
• Negotiate, renegotiate and manage contracts with vendors.
• Budgeting for internal fit-out works and technical installations.
• Purchasing of furniture and coordinating internal moves.
• Manage receptionists and Office Services/Building Operations Coordinators.

Skills

Facilities management

Contract management

Supplier management

EU regulation knowledge

English fluency

Communication

Leadership

Planning

Teamwork

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What This Job Involves

We are looking for a Facilities Manager for our Integrated Facility Management business line.

The Facilities Manager (FM) is responsible for managing all aspects of facilities service as detailed in the scope of works section of the contract and will report to the Senior Facilities Manager or Regional FM. In this capacity, the jobholder will be the person responsible for the service delivery at specified locations, which will be measured by contractual KPIs or SLAs. The role will have functional accountability for an assigned sector of the Client Sites and the jobholder is responsible for all aspects of client and tenant satisfaction.

The FM is responsible for working directly with the local client to ensure a thorough understanding of their objectives and the implementation of acceptable property-specific operating strategies that achieve these required standards. Once developed the FM must oversee the implementation of all approved initiatives and programs, by managing and coordinating the efforts of the FM team (e.g. direct reports, service providers, contractors, and building employees) to achieve the goals. The FM is responsible for representing Jones Lang LaSalle in the local and regional business and real estate community in order to promote Jones Lang LaSalle’s reputation and capabilities to prospective tenants and clients.

• Communication with Site Leadership team (Country Manager, HR, Finance Legal, IT etc.).
• Preparation and distribution of Quarterly / Annual Business Review (QBR / ABR) information to client’s satisfaction.
• Procurement of goods and services for client’s buildings utilizing Jones Lang LaSalle sourcing teams.
• Hold regular meetings with Landlord, ensuring that terms of lease are being provided to client- e.g. external maintenance, central plant management.
• Space evaluation and planning, updating of floor plans using clients architect partners
• Responsibility for meeting KPI’s and SLA’s defined within the contract.
• Project Management during built-out phases, liaising with architects/landlords, organizing work schedules, etc.
• Coach and guide all project teams (sub-contractors, maintenance engineers and commissioning engineers) throughout full project lifecycles
• Site Inspections (with other members of Facility Team):
• Daily cleaning
• Heating, ventilation, air conditioning
• Landscaping (when present)
• Ensure that contracted resources deliver work to meet duration and quality targets, addressing and ensuring the correction of under-performance issues.
• Establish and operate the information systems necessary for effective scheduling and recording of contract work.
• Processing and controlling of invoices and work orders, opening and monitoring budgets in the financial system (Oracle), preparing and updating forecasts.
• Oversee and follow up on all technical maintenance for installations (AC/heating/fire extinguishing system, electrical installations etc.).
• Negotiate, renegotiate and maintain contracts with vendors.
• Planning and budgeting of internal fit out works and technical installations.
• Purchasing of furniture, organization of internal departmental office/space moves.
• Manage a team of receptionists and an Office Services Coordinator/ Building Operations Coordinator, including allocating resource, delegating workload, ensuring adherence to best practices etc. (roles not present on every site).
• General administration of department, (holidays, training, performance reviews etc.).
• Updating and maintaining official safety documents, liaise with government authorities.
• Organization of fire evacuation and first aid training for employees.
• Point of Contact for security/alarm responding
• Deputise / provide cover for Office Services Coordinator / Building Operations Coordinator when appropriate.
• All additional duties commensurate to the level of the role

Sound like you? To apply you need to be / have:

• Ideally 6 years + experience in Facilities Management role within a large commercial organization.
• Experience of owning facilities contracts and supplier/ contractor management.
• Experience with EU Facility legislation, and governing bodies.
• Quality Assurance knowledge and experience desirable.
• Fluency in local language and English essential.
• Customer focused
• Assertive
• Possess cultural awareness and sensitivity
• Decision-making / complex problem solving:
• Proactively gathers information from appropriate sources
• Probes/considers all of the facts
• Considers other perspectives
• Refers to long term plans and goals, draws sound inferences
• Prioritizes key factors
• Acts decisively, promptly and confidently
• Able to operate with limited guidance
• Excellent verbal & written communication
• Strong communication skills, leadership, teamwork, analysis, judgment and customer focus.
• Planning and organising:
• Able to evaluate priorities and re-juggle as appropriate
• Able to resolve conflict and communicate intentions clearly
• Deliver on time and with high quality results
• A self-starter who possesses intellectual curiosity.
• A proven team player at ease with sleeves rolled up approach.
• Spreadsheets and word processing

Location

On-site –Muscat, OMN

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle(“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL.