Administrative Specialist: Records, Communications & Meetings

gu-recruitment; Muscat; On-site; OMR 6,700 - 10,000; Full time

Job summary

gu-recruitment in Muscat is seeking an entry-level Administrative Assistant to handle incoming matters, record and prepare them for presentation, and implement directives with internal divisions. The role also involves registering outgoing correspondence and ensuring delivery through approved channels.

You will organize archives, schedule meetings, prepare reports, and assist the supervisor with data for decision-making while ensuring compliance with laws and policies.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Professional certificate relevant to the job is an added advantage.
• Entry-level (graduate level) position with potential for growth.

Responsibilities

• Receive and record matters directed to the unit, prepare for presentation, and implement directives by forwarding to appropriate divisions.
• Register outgoing correspondence and ensure delivery through approved channels.
• Prepare a work program to follow up on referrals and submit related reports.
• Assist supervisor by providing data to support decision-making in coordination with relevant departments.
• Supervise the internal administration’s archive and organize documents per the fund's system.
• Organize and archive transactions, memos, and letters for easy access.
• Perform typing and photocopying tasks for administrative subjects.
• Coordinate appointments, meetings, visits, and communications for the supervisor and arrange guest reception.
• Prepare for meetings attended or chaired by the supervisor and compile topics in advance.
• Receive inquiries directed to the division or supervisor and take appropriate actions with relevant units.
• Prepare letters, memos, and reports for the division.
• Perform any other tasks as assigned.

Skills

Strong communication

Time management

Coordination

Work scheduling

Meeting organization

Computer proficiency

Report writing

Drafting memos

Knowledge of laws & policies

Bilingual: Arabic/English

Education

Bachelor's degree in Business Administration

Job description

gu-recruitment in Muscat is seeking an entry-level Administrative Assistant to handle incoming matters, record and prepare them for presentation, and implement directives with internal divisions. The role also involves registering outgoing correspondence and ensuring delivery through approved channels.

You will organize archives, schedule meetings, prepare reports, and assist the supervisor with data for decision-making while ensuring compliance with laws and policies.