Tumuaki | Principal

Timaru South School; Canterbury; On-site; NZD 28,000 - 30,000; Full time

Job summary

NZ Recruitment in Timaru, Canterbury, New Zealand, is seeking an Office Manager to lead daily office operations and support administrative staff.

You'll implement policies, manage budgets, coordinate recruitment and onboarding, and handle payroll inquiries while ensuring smooth communications across departments. The role offers a structured, collaborative environment with a focus on efficiency and accuracy.

Qualifications

• Experience in overseeing daily office operations and staff support.
• Ability to implement policies and manage budgets.
• Experience with recruitment, onboarding, and payroll inquiries.

Responsibilities

• Oversee daily office operations and administrative functions.
• Coordinate office supplies, inventory, and cost control.
• Manage office budgets and track expenses.
• Support recruitment, onboarding, and staff records.
• Facilitate internal and external communications and meetings.

Skills

Office management

Administrative tasks

Budget management

Staff supervision

Recruitment support

Payroll inquiries

Tools

Office management software

Digital filing systems

Communication tools

Job description

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At NZ Recruitment, we pride ourselves on creating a supportive and efficient workplace that fosters productivity and collaboration. As we continue to grow, we are seeking an Office Manager to oversee our operations in Timaru, Canterbury, New Zealand. The ideal candidate will be detail-oriented, organized, and adept at managing various administrative tasks while ensuring a smooth office environment.

Office Operations Management

• Oversee daily office operations, ensuring all administrative functions run smoothly.
• Implement and maintain office policies and procedures to enhance efficiency.
• Coordinate office supplies and inventory, ensuring timely replenishment and cost control.
• Manage office budgets, tracking expenses to adhere to financial guidelines.
• Supervise and support administrative staff, fostering a collaborative team environment.

Communication and Coordination

• Act as the primary point of contact for internal and external communications.
• Schedule and coordinate meetings, ensuring all necessary resources are available.
• Facilitate effective communication between departments to enhance workflow.
• Prepare and distribute internal communications, including memos and announcements.
• Assist in organizing company events and team-building activities as needed.

Human Resources Support

• Assist with recruitment processes, including job postings and candidate screening.
• Maintain employee records, ensuring compliance with legal and company policies.
• Coordinate onboarding processes for new hires, providing necessary training.
• Support performance management processes, tracking employee evaluations and feedback.
• Help manage employee benefits and payroll inquiries, ensuring timely resolutions.

Technology and Tools Utilization

• Utilize office management software to streamline administrative tasks and reporting.
• Implement digital filing systems to ensure efficient document management.
• Leverage communication tools to enhance team collaboration and project tracking.
• Maintain office equipment, coordinating repairs and upgrades as necessary.
• Stay updated on industry best practices and emerging office technologies.

Compensation

The hourly wage for this position ranges from $20 to $22, reflecting the skills and experience of the candidate.