Trust Board Secretary

H2R Consulting; Auckland; On-site; NZD 50,000 - 70,000; Full time

Job summary

H2R Consulting in Auckland seeks a governance-focused administrator for a full-time temporary role starting 27 October 2026. You will support a Trust Board and subcommittees, preparing agendas and board papers, taking accurate minutes, tracking actions, and maintaining governance documentation.

Based in Parnell, the position emphasizes confidentiality, strong organisation, and robust document management across policy registers, planning calendars and audit coordination.

Qualifications

• Experience supporting Trust Boards, Boards or governance committees.
• Demonstrated experience preparing agendas, coordinating meetings and taking minutes.
• Strong understanding of governance frameworks and board processes.
• Excellent written communication and document management skills.
• Strong organisational skills with the ability to manage competing priorities.
• High level of accuracy and attention to detail.
• Experience with LGOIMA or similar information request processes would be advantageous.
• Professional, discreet and highly confidential approach.

Responsibilities

• Prepare agendas, board papers and meeting documentation
• Take accurate minutes and maintain governance records
• Track board resolutions and action items to completion
• Coordinate Trust Board and committee meeting processes
• Maintain policy and contract registers and renewal schedules
• Support organisational planning activities and reporting timelines
• Coordinate and track information requests and related responses
• Prepare and organise governance, planning and compliance documentation
• Support audit activities and organisational reporting requirements

Skills

Governance support

Minute taking

Agenda preparation

Document management

Meeting coordination

Attention to detail

Job description

Full-time temporary opportunity starting 27th October 2026

Governance-focused role supporting a Trust Board and subcommittees

Convenient Parnell location

About the role

Coordinate the governance and administrative functions that support the effective operation of a Trust Board and its subcommittees. This role plays a critical part in ensuring governance processes run smoothly through the preparation of agendas and board papers, accurate minute-taking, action tracking, and maintenance of governance documentation.

Duties

• Prepare agendas, board papers and meeting documentation
• Take accurate minutes and maintain governance records
• Track board resolutions and action items to completion
• Coordinate Trust Board and committee meeting processes
• Maintain policy and contract registers and renewal schedules
• Support organisational planning activities and reporting timelines
• Coordinate and track information requests and related responses
• Prepare and organise governance, planning and compliance documentation
• Support audit activities and organisational reporting requirements

Skills & experience

• Previous experience supporting Trust Boards, Boards or governance committees
• Demonstrated experience preparing agendas, coordinating meetings and taking minutes
• Strong understanding of governance frameworks and board processes
• Excellent written communication and document management skills
• Strong organisational skills with the ability to manage competing priorities
• High level of accuracy and attention to detail
• Experience with LGOIMA or similar information request processes would be advantageous
• Professional, discreet and highly confidential approach

About the company/Culture

Join a respected cultural organisation that celebrates history, diversity, and community connection. Support their governance team in this short-term administrative role.