Standards Approval Board Secretary

New Zealand Ministry Of Economic Development; Wellington; On-site; NZD 68,000 - 77,000; Part time

Benefits offered by this job

KiwiSaver

Wellness Benefit

Job summary

Standards New Zealand is seeking a highly organised Board Secretary to support the New Zealand Standards Approval Board. This central Wellington role focuses on governance, minutes, records, and decision tracking, with flexibility and part-time hours.

The role reinforces New Zealand’s standards system, driving integrity and robust processes. You will coordinate papers, minutes, and action tracking, liaise with senior leaders, and help maintain compliance with legislative requirements.

Qualifications

• Experience supporting a board, governance body, statutory authority, or senior leadership group.
• Sound understanding of governance principles, frameworks, and best practice.
• Knowledge of legislative, regulatory, or compliance environments.
• Experience providing governance or procedural advice in a practical setting.
• Excellent written communication skills, including preparing Board papers and high-quality minutes.
• Confidence building relationships with senior leaders and board members.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• High levels of discretion, integrity, and professionalism.
• Strong analytical skills and the ability to identify risks, gaps, and improvement opportunities.
• Experience using document management, meeting management, and digital collaboration tools.
• Digital literacy and confidence using Microsoft 365, SharePoint, Teams, and AI‑enabled tools.

Responsibilities

• Lead end-to-end board administration, including meetings, minutes, records and decision tracking.
• Coordinate meeting schedules, prepare agendas, compile and circulate Board papers, record minutes and decisions.
• Maintain official records, track actions, support induction and onboarding.
• Help ensure Board processes are efficient, compliant with legislative requirements and well managed.

Skills

Board governance experience

Governance principles

Regulatory/compliance knowledge

Governance/advisory experience

Board papers/minutes

Staff liaison with senior leaders

Time management/multi-priority

Discretion/integrity

Document/meeting management tools

Microsoft 365/SharePoint/Teams/AI‑enh

Tools

Microsoft 365

SharePoint

Teams

Job description

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• Lead end-to-end board administration, including meetings, minutes, records and decision tracking


• Central Wellington based location, part time position circa 25 hours per week, negotiable


• Salary Range: $68,380 - $77,359 + KiwiSaver + Wellness Benefit (pro-rated for part time hours)

Standards New Zealand is seeking a highly organised and professional Board Secretary to support the New Zealand Standards Approval Board, a ministerially appointed independent statutory board established under the Standards and Accreditation Act 2015.

This is an important role at the centre of New Zealand’s standards system. Standards are a critical part of New Zealand’s economic infrastructure, helping support consumer protection, fair competition, trade, market access, quality, safety, productivity and wider economic benefits for New Zealanders.

The Board plays a key role in ensuring New Zealand Standards are developed through robust, balanced and transparent processes, including appropriate consultation, representative committee membership, and independent approval of new, revised or adopted standards.

As Board Secretary, you will provide high-quality administrative, co‑ordination and advisory support to the Board, its Chair, Board members, and Standards New Zealand management. You will coordinate meeting schedules, prepare agendas, compile and circulate Board papers, record accurate minutes and decisions, maintain official records, track actions, support induction and onboarding, and help ensure Board processes are efficient, compliant with legislative requirements and well managed.

We are looking for someone with strong written communication skills, excellent attention to detail, sound judgement, discretion and the confidence to work with senior stakeholders. You will ideally have experience supporting a board, committee or senior governance group, and be comfortable working with statutory or regulatory processes, sensitive information and formal decision-making records. Strong organisational skills, professionalism, integrity, attention to detail, and the ability to manage deadlines and juggle competing priorities are essential.

There is some flexibility in how the role is worked, including flexibility around working hours. This may suit someone seeking a role that can be balanced with family or caring responsibilities, while still contributing to a nationally significant public sector function.

This is an opportunity to support a critical part of New Zealand’s standards system and contribute to work that underpins quality, safety, trade, innovation, market access and economic growth.

Skills and Experience Required

• Experience supporting a board, governance body, statutory authority, or senior leadership group


• Sound understanding of governance principles, frameworks, and best practice


• Knowledge of legislative, regulatory, or compliance environments


• Experience providing governance or procedural advice in a practical setting


• Excellent written communication skills, including preparing Board papers and high-quality minutes


• Confidence building relationships with senior leaders and board members


• Strong organisational skills with the ability to manage multiple priorities and deadlines


• High levels of discretion, integrity, and professionalism


• Strong analytical skills and the ability to identify risks, gaps, and improvement opportunities


• Experience using document management, meeting management, and digital collaboration tools


• Digital literacy and confidence using Microsoft 365, SharePoint, Teams, and AI‑enabled tools

MBIE's goal is to create a resilient and high‑performance economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Māia– Bold and brave


• Pae Kahurangi – Build our Future

Our aspirations are echoed in our Māori identity – Hīkina Whakatutuki – which broadly means ‘lifting to make successful'.

MBIE recognises the partnership founded under TeTiritio Waitangi between Māori and the Crown and is committed to giving effect to TeTiritio Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Māori, other Māori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Māori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross‑cutting issues facing Māori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

Applications close on Thursday 29 October 2026.