Executive Governance Support Lead

SPCA; Auckland; Hybrid; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Work from home flexibility

Birthday day off

Pet insurance discounts

Wellness support 24/7

Animal welfare impact projects

Job summary

SPCA is seeking an Executive Governance Support Lead to provide high-quality governance support to the Board and committees, and to work closely with the CEO and Executive Leadership Team. You’ll coordinate meeting schedules, agendas and papers, prepare minutes and track actions, and help ensure information is accurate, secure and shared on time.

You’ll assist with policy reviews, AGM activities and annual reporting, while supporting onboarding and board appointments.

Qualifications

• Experience in governance with Boards, Committees or senior leadership teams.
• Strong writing and communication skills with attention to detail.
• Ability to manage competing priorities and coordinate multiple governance activities.

Responsibilities

• Coordinate Board, committee and ELT calendars, agendas, papers and key deadlines.
• Prepare accurate minutes, resolutions, decision records and action registers.
• Support leaders to write concise, decision-ready papers with clear recommendations, risks and financial implications.
• Maintain governance registers, including conflicts of interest, delegations, appointments and policies.
• Coordinate policy reviews, AGM activity, annual reporting inputs and Board appointment processes.
• Support induction and onboarding for new Board and committee members.
• Improve and simplify governance templates, trackers, workflows and digital tools.

Skills

Governance experience

Board liaison

Minutes & papers

Stakeholder relations

Policy coordination

Education

Governance qualification

Job description

We are looking for an Executive Governance Support Lead to provide high-quality governance and support to the Board and committees and work closely with and support our Chief Executive Officer and Executive Leadership Team.

About the role

You’ll help keep our Board, committees and Executive Leadership Team organised, informed and working effectively together. You’ll coordinate meeting schedules, agendas and papers, prepare minutes and track actions and decisions to make sure nothing falls through the cracks.

You’ll also support leaders to prepare clear, well-structured Board papers and reports, keep governance records up to date, manage key deadlines and ensure information is accurate, secure and shared on time. You’ll help coordinate policy reviews, AGM activities, annual reporting and Board appointments, while making sure our governance processes meet relevant requirements.

Working closely with the CEO, Board members, committees and executive leaders, you’ll help connect the dots between meetings, decisions and follow-up actions. You’ll keep an eye on upcoming priorities, support Board and committee member onboarding, coordinate briefings and information requests, and provide practical support. You’ll also look for ways to make our governance systems and processes simpler, more consistent and effective.

You will use technology to the fullest in this role, we have a lot going on in the governance space and it will be up to you to be all over it.

What you'll do

• Coordinate Board, committee and Executive Leadership Team calendars, agendas, papers and key deadlines
• Prepare accurate minutes, resolutions, decision records and action registers
• Support leaders to write concise, decision-ready papers with clear recommendations, risks and financial implications
• Maintain governance registers, including conflicts of interest, delegations, appointments and policies
• Coordinate policy reviews, AGM activity, annual reporting inputs and Board appointment processes
• Support induction and onboarding for new Board and committee members
• Improve and simplify governance templates, trackers, workflows and digital tools

About you

You’ll have experience in governance and working with Boards, Committees or senior leadership teams.

You’ll be tech savvy; you're a natural with digital systems. You know the tools that are used in this type of role to make things efficient while still having a strong accuracy and clarity lens.You’ll be organised, detail-focused and great at managing competing priorities. You juggle many plates and you thrive on that. You’ll have strong writing and communication skills, a good understanding of governance processes, and you are expert at building strong, positive and productive relationships.

You’re clam, proactive, reliable and someone who keeps tracking forward and isn't afraid to follow up on actions and decisions. You know when to step in, when to escape and how to handle sensitive matters with diplomacy and discretion. You use good judgement and can be trusted to handle sensitive information with care. You’re comfortable working independently, thinking ahead and keeping things on track, even when priorities change.

Most importantly, you connect with our values and want to make a positive difference for animals, people and communities.

A qualification in governance, business administration, legal studies, company secretarial practice or public administration would be great, but we also value comparable experience. Experience in a charity, not-for-profit, public sector or multi-site organisation would be a bonus.

The role sometimes involves meetings outside standard business hours and occasional travel, so flexibility is needed occasionally.

SPCA Purrrrks

To support you in your role and beyond, we offer:

• Flexibility to work from home and our Hobsonville office.
• A paid day off for your birthday, because we think you deserve to celebrate you!
• Exclusive discounts and benefits, including pet insurance and retail offers.
• Access to 24/7 confidential wellness support.
• The opportunity to contribute to projects and initiatives that make a meaningful difference to animals across Aotearoa.

About SPCA

SPCA is New Zealand’s leading animal welfare charity, helping protect and improve the lives of more than 30,000 animals each year through rescue, rehabilitation, shelter, advocacy and education. Our website plays an important role in making that work possible. It’s how people across Aotearoa find animals looking for homes, access animal welfare information, seek help, support our work, donate, volunteer and connect with SPCA.