Transport Administrator

JobSpace; Auckland; On-site; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Professional development

Additional four weeks of leave

Wellbeing programs

Health and life insurance

Employee assistance program

Job summary

Stantec Auckland is seeking a Transport Administrator to support the Auckland Transport and Community Development teams. The role focuses on proactive administration, coordination with multiple teams, and delivering reliable office support in a busy environment.

You will manage documentation, reporting, and client communications while helping with onboarding, offboarding and project-related tasks to keep operations running smoothly.

Qualifications

• Strong administration and/or customer service experience.
• Excellent communication and interpersonal skills.
• Strong attention to detail and record-keeping.
• A proactive, flexible approach with multiple stakeholders.

Responsibilities

• Provide proactive administrative support to the Business Centre including coordination of information, reports and proposals.
• Coordinate meetings, events and team activities.
• Support daily office operations, phone and client enquiries, reception, and filing.
• Support onboarding/offboarding, inductions and equipment setup.
• Maintain accurate client and project information, staff data and charts.
• Provide marketing and business development support and collateral information.

Skills

Administration

Customer service

Communication

Attention to detail

Microsoft Office

Discretion

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Auckland – full-time 40 hours (on site only)

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.

We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

The opportunity

Our Transport and Community Development teams continue to deliver some of New Zealand's most iconic and city‑shaping projects. These projects provide accessible and reliable transport options, support resilient communities, and help move people and freight from A to B. Our team is proud to work with local authorities and councils on projects spanning state highways, rail, road safety, disaster preparedness, asset management. We're focused on futureproofing our infrastructure and creating smarter, more connected choices for our clients and communities.

We need a professional, friendly, and enthusiastic person to join our Auckland office as a Transport Administrator. This role is also responsible for the Community Development team. This is a great opportunity for someone with a background in administration and/or customer service who enjoys being organised, proactive, and working as part of a busy team. You'll play an important role in providing proactive support across these areas, helping keep things running smoothly and ensuring our teams have the support they need to deliver for our clients.

Snapshot of key responsibilities

• Provide proactive administrative support to the Business Centre including but not limited to coordination of information, reports, and proposals etc.
• Coordinate meetings, events and team activities
• Support daily office and team operations, phone and client enquiries, reception support, document management, and filing.
• Support onboarding/offboarding, including inductions, desk and equipment setup
• Maintain accurate business and project information client database updates, staff information, organisational charts, technical equipment registers, and mileage records.
• Provide marketing and business development support, updating pipeline opportunities and providing collateral information as required.
• Support project and business administration as required, including assisting with project documentation, presentations, reports and other tasks as required

About you

You'll be someone who brings a positive, can-do approach who enjoys supporting others to do their best work. You will be highly organised, detail-focused, and confident managing a range of tasks and priorities in a busy office environment.

• Strong administration and/or customer service experience.
• Excellent communication and interpersonal skills, with a professional and approachable manner.
• Strong attention to detail and the ability to maintain accurate records and information.
• A proactive, flexible approach and the ability to work effectively with multiple stakeholders.
• Confidence using Microsoft Office applications and learning new systems.
• Sound judgement, discretion, and respect for confidentiality.

What we offer

At Stantec, we take your growth and fulfilment seriously. We're proud to offer many supportive benefits, including:

• Professional development and support
• Purchasing up to an extra four weeks of leave
• Learning and talent development programmes, including global, online, and on-the-job opportunities
• Service recognition awards
• Wellbeing and connection opportunities
• Health insurance, income continuance insurance, and life insurance
• Employee assistance program
• Developing Professionals Group, a global network for those with under 10 years of experience
• Office Social Club and events

About Stantec

We've been serving our clients and communities in Aotearoa New Zealand for over 125 years. With almost 900 professionals, our team is based in the main cities and throughout the regions. We collaborate across disciplines and sectors to bring buildings, energy, water, environmental, and transport projects to life.

Globally, Stantec unites approximately 34,000 employees working in over 450 locations across six continents. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.