Strategic Executive Support Coordinator

Sime Darby Motors; New Zealand; On-site; NZD 60,000 - 90,000; Full time

Job summary

Truck Stops (NZ) Ltd is seeking an exceptional Executive Support Coordinator to become the trusted right hand to our General Manager, Commercial Aftersales. This role goes beyond traditional administration, combining executive support with commercial awareness, analytical thinking, and a proactive approach to making things happen.

You will proactively manage diaries and meetings, coordinate travel, prepare reports and briefing papers, and translate data into insights for leadership.

Qualifications

• Experience in executive support, personal assistant, administration or business coordination.
• Outstanding written communication with proven report writing ability.
• Strong analytical skills and ability to turn data into actionable insights.
• Advanced Microsoft Office skills (Excel, PowerPoint, Word, Outlook).

Responsibilities

• Proactively manage diaries, schedules, meetings, and leadership priorities.
• Coordinate domestic and international travel, including complex itineraries and logistics.
• Prepare high-quality reports, presentations, briefing papers, and leadership communications.
• Analyses information from multiple sources and transforms it into meaningful insights.
• Identify trends, risks, opportunities, and emerging priorities for leadership consideration.
• Coordinate leadership meetings, workshops, conferences, and events.
• Collaborate across departments to gather information, track actions, and ensure commitments are delivered.
• Support expense management, administration processes, and document control.
• Drive continuous improvement by challenging existing ways of working and identifying smarter solutions.
• Act as a dependable resource across the wider aftersales leadership team.

Skills

Executive support

Personal assistant

Administration

Business coordination

Report writing

Analytical thinking

Microsoft Office

Discretion

Relationship building

Proactive mindset

Tools

Excel

PowerPoint

Word

Outlook

Job description

Truck Stops (NZ) Ltd is seeking an exceptional Executive Support Coordinator to become the trusted right hand to our General Manager, Commercial Aftersales. This role goes beyond traditional administration, combining executive support with commercial awareness, analytical thinking, and a proactive approach to making things happen.

You will proactively manage diaries and meetings, coordinate travel, prepare reports and briefing papers, and translate data into insights for leadership.