Executive Support & Strategy Coordinator

Terra Industrial New Zealand; New Zealand; On-site; NZD 60,000 - 90,000; Full time

Job summary

Truck Stops (NZ) Ltd is seeking an Executive Support Coordinator to act as the trusted right hand to the General Manager, Commercial Aftersales. The role blends executive support with commercial insight, analytics, and hands-on initiative to keep leaders ahead of priorities.

You will manage diaries, prepare reports, coordinate travel, and drive continuous improvement across the leadership team, partnering across departments to deliver on commitments with discretion and professionalism.

Qualifications

• Experience in executive support, personal assistant, administration, business coordination, or similar roles.
• Outstanding written communication skills with proven report writing capability.
• Strong analytical skills and the ability to turn data into clear business insights.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint, Word, and Outlook.
• Exceptional organisational and time management abilities.
• A high level of discretion, professionalism, and attention to detail.
• The confidence to challenge thinking constructively and offer alternative perspectives.
• The ability to build strong relationships across all levels of the business.
• A proactive mindset that focuses on solutions rather than problems.

Responsibilities

• Proactively manage diaries, schedules, meetings, and leadership priorities.
• Coordinate domestic and international travel, including complex itineraries and logistics.
• Prepare high-quality reports, presentations, briefing papers, and leadership communications.
• Analyse information from multiple sources and transform it into meaningful insights and actionable recommendations.
• Identify trends, risks, opportunities, and emerging priorities for leadership consideration.
• Coordinate leadership meetings, workshops, conferences, and events.
• Collaborate across departments to gather information, track actions, and ensure commitments are delivered.
• Support expense management, administration processes, and document control.
• Help drive continuous improvement by challenging existing ways of working and identifying smarter solutions.
• Act as a dependable resource across the wider aftersales leadership team, stepping in to support business priorities wherever needed.

Skills

Executive support

Personal assistant

Report writing

Data analysis

Time management

Discretion

Relationship building

Proactive mindset

Strategic thinking

Tools

Excel

PowerPoint

Word

Outlook

Job description

Truck Stops (NZ) Ltd is seeking an Executive Support Coordinator to act as the trusted right hand to the General Manager, Commercial Aftersales. The role blends executive support with commercial insight, analytics, and hands-on initiative to keep leaders ahead of priorities.

You will manage diaries, prepare reports, coordinate travel, and drive continuous improvement across the leadership team, partnering across departments to deliver on commitments with discretion and professionalism.