Sports Events Coordinator

Placements24; Queenstown; Hybrid; NZD 27,000 - 46,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development opportunities

Contractor role with potential longer‑

Exposure to diverse sporting events

Job summary

Placements24 seeks a Sports Events Coordinator to plan and run a variety of sporting events around Queenstown. The role combines logistics, budgeting, staff and volunteer coordination, and stakeholder liaison to deliver successful community and local tournaments.

Hybrid work is available with on-site event presence in Queenstown. You will develop schedules, manage vendors and sponsors, and lead post-event evaluations to drive improvements for future events.

Qualifications

• Proven experience in event planning and coordination.
• Strong organizational and project management skills with attention to detail.
• Excellent communication, negotiation and interpersonal abilities.
• Ability to manage budgets within financial constraints.
• Flexible to work evenings and weekends for event days.

Responsibilities

• Plan, organize, and execute a range of sports events from inception to completion.
• Coordinate all logistics: venue booking, equipment rental, catering.
• Liaise with teams, athletes, officials and stakeholders for smooth communication.
• Develop event schedules, staffing plans and volunteer coordination.
• Manage event budgets, track expenses and ensure targets are met.
• Oversee on-site operations, ensure safety and timelines.
• Develop and implement marketing and promotional strategies.
• Manage relationships with vendors, sponsors and community partners.
• Conduct post-event reviews, collect feedback and report improvements.
• Ensure permits and approvals are obtained for events.

Skills

Event planning

Coordination

Communication

Budget management

Negotiation

Interpersonal skills

Education

Degree or diploma in Event Management

Tools

Event management software

Job description

About the Role

Our client, a prominent organization within the Leisure & Sports sector, is seeking a highly organized and energetic Sports Events Coordinator to manage and execute a variety of sporting events in and around Queenstown, Eastern Cape. This role is pivotal in ensuring the seamless planning, coordination, and successful delivery of events, from local tournaments to larger community sporting gatherings. The coordinator will liaunt with stakeholders, manage logistics, overseee event execution, and ensure a positive experience for participants and spectators alike. This is a fantastic opportunity to contribute to the local sports scene in Queenstown and gain valuable experience in event management.

Key Responsibilities

• Plan, organize, and execute a diverse range of sports events, from inception to completion.
• Coordinate all logistical aspects of events, including venue booking, equipment rental, and catering.
• Liaise with sports teams, athletes, officials, and event stakeholders to ensure smooth communication.
• Develop event schedules, staffing plans, and volunteer coordination.
• Manage event budgets, track expenses, and ensure financial targets are met.
• Oversee on-site event operations, ensuring adherence to safety protocols and timelines.
• Develop and implement marketing and promotional strategies for events.
• Manage relationships with vendors, sponsors, and community partners.
• Conduct post-event evaluations, gathering feedback and preparing reports for future improvements.
• Ensure all necessary permits and approvals are obtained for events.

Requirements

• Proven experience in event planning and coordination, with a focus on sports events.
• Strong organizational and project management skills, with meticulous attention to detail.
• Excellent communication, negotiation, and interpersonal abilities.
• Ability to manage budgets effectively and work within financial constraints.
• Proficiency in using event management software and standard office applications.
• Knowledge of various sports and their specific event requirements is advantageous.
• Ability to work under pressure and adapt to changing circumstances.
• A flexible approach to working hours, including evenings and weekends, is essential for event days in Queenstown.
• A degree or diploma in Event Management, Sports Management, or a related field is preferred.
• Proactive problem-solving skills and a results-oriented mindset.

Benefits

• Our client offers a competitive remuneration package for this contractor role, with opportunities for future engagement based on performance.
• This position offers a hybrid work arrangement, allowing for flexibility while ensuring critical on-site event presence in Queenstown, Eastern Cape.
• Professional development opportunities and exposure to diverse sporting events are included.
• Join a team passionate about bringing exciting sports events to the community.