Administrator

Fletcher Building; Wellington; On-site; NZD 55,000 - 75,000; Full time

Job summary

Fletcher Construction seeks an experienced Administrator to join our East Zone project office in Lower Hutt, Wellington. You’ll be the central go-to person keeping the site office running smoothly, supporting the project team and ensuring details aren’t missed.

This hands-on role requires initiative, confidence and a practical approach, with strong organisational skills and the ability to manage meetings, timesheets, and procurement documentation.

Qualifications

• Proven administration experience in a fast-paced environment.
• Previous construction, engineering, infrastructure, or trade-related industry experience highly regarded.
• Strong organisational skills with the ability to juggle competing priorities.
• Confident communicator who can build positive relationships with site teams, suppliers, and stakeholders.
• Solid computer skills across Microsoft Office and business systems.
• A proactive, practical approach with the initiative to identify problems and follow tasks through to completion.

Responsibilities

• Provide day-to-day administration and reception support for a busy project office
• Coordinate meetings, prepare documentation, take minutes, and distribute information
• Manage timesheets, leave forms, onboarding administration, and staff records
• Process purchasing and procurement documentation through project systems
• Maintain site registers, visitor records, office supplies, and general office facilities
• Organise office functions, catering, couriers, and support services to keep operations running smoothly

Skills

Administration experience

MS Office

Organisational skills

Communication

Stakeholder management

Fast-paced environment

Tools

Business systems

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Fletcher Building - Wellington, North Island

Are you ready to make a significant impact on a transformative project? Fletcher Construction is seeking an experienced Administrator to join our team for Te Wai Takamori o Te Awa Kairangi (Te Awa Kairangi).

About the Role

If you're the kind of administrator who likes being at the centre of the action, enjoys variety in your day, and takes pride in keeping things organised, this could be the perfect fit. Based in our East Zone project office in Lower Hutt, you'll be the go-to person who keeps the site office running smoothly, supports the project team, and ensures the details don't get missed. This is a hands-on role where initiative, confidence, and a practical approach will be highly valued.

• Provide day-to-day administration and reception support for a busy project office
• Coordinate meetings, prepare documentation, take minutes, and distribute information
• Manage timesheets, leave forms, onboarding administration, and staff records
• Process purchasing and procurement documentation through project systems
• Maintain site registers, visitor records, office supplies, and general office facilities
• Organise office functions, catering, couriers, and support services to keep operations running smoothly

What you’ll bring to the role

We're looking for someone who enjoys taking ownership, works well with different stakeholders, and isn't afraid to roll up their sleeves to get things done.

• Proven administration experience in a fast-paced environment
• Previous construction, engineering, infrastructure, or trade-related industry experience highly regarded
• Strong organisational skills with the ability to juggle competing priorities
• Confident communicator who can build positive relationships with site teams, suppliers, and stakeholders
• Solid computer skills across Microsoft Office and business systems
• A proactive, practical approach with the initiative to identify problems and follow tasks through to completion

Te Awa Kairangi Alliance is delivering transport, walking and cycling improvements to the SH2 Melling interchange and rail station, as part of a wider flood protection and city revitalisation programme. Fletcher Construction is working with Alliance partners AECOM, NZTA, Taranaki Whānui and Ngāti Toa Rangatira to deliver this transformative project.

About Us

Fletcher Construction is a leading construction and infrastructure business delivering complex projects that support New Zealand’s communities, economy and future growth. Working across three brands, Fletcher Construction, Higgins and Brian Perry Civil, our teams deliver infrastructure and civil engineering projects, alongside maintaining and operating critical transport networks - bringing deep local knowledge, technical excellence and a strong commitment to safe, high-quality delivery.

As part of VINCI Construction, a global leader in construction, we are guided by our vision - Build Better Together. We draw on the strength of an international network of more than 1,300 business units operating in over 100 countries, combining global expertise with the local decision making and relationships that enable successful delivery in New Zealand.

Research shows that females and minority groups don't always apply for roles unless they match 100% of the requirements. We are enriched by many nationalities, languages, religions, customs, and lifestyles. We are proud of our diversity and see it as one of the things that make us better together.