Senior Systems Analyst - Project Analyst (Pharmacy)

Synapxe; Otago; On-site; NZD 85,000 - 110,000; Full time

Job summary

Synapxe is seeking a Project Analyst to drive the successful delivery of minor projects or enhancements within the Pharmacy domain. You will support cross-functional teams, including users, external partners and vendors, to meet objectives on time and within scope.

The role requires a strong foundation in project management and understanding of IT infrastructure and cybersecurity. 3–5 years of technical/application experience and excellent communication are essential.

Qualifications

• Bachelor's degree in computer science or other highly technical, scientific discipline
• 3 to 5 years of Technical / Application experience on multiple technology platforms
• Strong knowledge of IT industry environment and business needs
• Proven client engagement experience / vendor management experience and project management
• Strong analytical and soft skills, excellent in client-facing role
• Excellent written and verbal communication skills
• Proactive self-starter with an analytical and creative mind
• Result and customer oriented with multi-tasking capabilities
• Ability to work collaboratively in a team environment and manage multiple priorities
• Manage stakeholders' expectation and build a trusted relationship
• Monitor and manage new risks & issues throughout the project life cycle
• Experience in Healthcare or Pharmaceutical Industry is an added advantage
• PMP certification is a plus

Responsibilities

• Plan and perform the required procurement activities, including seeking approval of project scope and funding
• Support the project team in driving the project to meet its objectives
• Support the project team in implementing the project with quality, within scope, budget and timeline
• Develop and maintain the Project Management Plan including scope, objectives, assumptions, CSFs, governance, contracts, schedule, deliverables, budget, risks, comms, issue management
• Provide timely updates to stakeholders on progress, issues, risks, resources and budgets
• Conduct project closure and handover to Service Operation for maintenance support
• Track and monitor the project financial health, including budget utilization and cashflow
• Oversee development of detailed requirements and deliverables within project scope
• Manage and track issues arising from scope creep or missing scope
• Implement change control and assess impact on budget/resource/schedule
• Ensure changes are documented and approved by relevant stakeholders
• Develop detailed activity schedules, dependencies and critical path
• Drive and monitor project activities to meet deadlines
• Manage slippages and adjust schedules to preserve objectives
• Ensure adherence to Quality Management System and testing procedures
• Oversee end-to-end testing and support UAT

Skills

Project management

Vendor management

Stakeholder management

Communication skills

Analytical thinking

Team collaboration

Proactive/initiative

Education

Bachelor's degree in computer science or technical discipline

Job description

Company description

Synapxe is the national HealthTech agency inspiring tomorrow's health. The nexus of HealthTech, we connect people and systems to power a healthier Singapore.

Together with partners, we create intelligent technological solutions to improve the health of millions of people every day, everywhere. Reimagine the future of health together with us at www.synapxe.sg

Job description

Position Overview

The Project Analyst is responsible for driving the successful delivery of minor project(s) or enhancement(s) to meet the end users' business objectives.This candidate is required to support projects within Pharmacy domain. The candidate should have a strong foundation in project management combined with strong understanding of IT infrastructure and cybersecurity practices

Role & Responsibilities

Project Management Planning

• Plan and perform the required procurement activities, including seeking approval of project scope and funding from the respective approving authority
• support the project team( including users, external teams and vendors) in driving the project to meet its objectives
• support the project team in implementing the project with quality, in accordance to the agreed scope, budget and timeline
• Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level project schedule, deliverables, budget, risks, communication plan, issue management etc.
• Perform timely update to stakeholders on project progress, issues, risks, resources and budgets.
• Perform timely update to project documentation, conduct project closure and handover to Service Operation for maintenance support
• Track and monitor the project financial health, including budget utilization and cashflow

Project Scope Mgt & Change Control

• Oversee and manage the development of detailed requirements and deliverables as agreed within the scope of the project
• Manage and track issues/ arising from scope creep or missing scope
• Implement a change control procedure on requirements and perform impact assessment to budget, resource & schedule when there is change of scope
• Ensure any change in scope is well documented and impact assessment is approved by the user workgroup/project steering commitee/project sponsor prior to implementation

Project Time Management

• Develop the detailed project activities and schedule, identify dependencies and critical path
• Drive and monitor the project activities, schedule and deadlines to ensure timely delivery
• Manage any slippage in project activities & schedule, manage interdependent activities and adjust schedules to ensure the overall project objectives and deadlines can be met
• Manage interdependent activities and slippages in the project schedule, and adjust schedule(s) to preserve overall project objectives and deadlines

Project Quality & Test Management

• Plan and deliver the project in accordance to the processes, procedures and responsibilities under the Quality Management System for Project Management Methodology
• Ensure all the deliverables and testing meet the agreed requirements through the use of a Requirement Traceability Matrix
• Ensure all the deliverables comply with policy stated in the HealthTech Instruction Manual , for example, the Security and Data Management Policy
• Ensure deliverables are reviewed to minimise rework and prevent system failures, including development of mechanism to prevent problem recurrences Implement a comprehensive testing plan and adopt the best practices for testing referencing the Test Competency Framework
• Oversee and manage the end to end testing process, including any testing deliverables from vendors or internal teams, as well as support users in User Acceptance Testing

Requirements

• Bachelor's degree in computer science or other highly technical, scientific discipline
• 3 to 5 years of Technical / Application experience on multiple technology platforms.
• Strong Knowledge and understanding of IT industry environment and business needs.
• Proven client engagement experience / vendor management experience and project management
• Strong analytical and soft skills, excellent in client-facing role
• Excellent written and verbal communication skills
• Proactive self-starter with an analytical and creative mind
• Result and customer oriented with multi-tasking capabilities.
• Ability to work collaboratively in a team environment and manage multiple priorities.
• Manage stakeholders' expectation and build a trusted relationship
• Monitor and manage new risks & issues throughout the project implementation life cycle
• Experience in Healthcare Industry or Pharmaceutical Industry is an added advantage
• Project Management Professional (PMP) certification is a plus