Senior Personal Assistant to AVCE – Onsite, Growth & Benefits

University of Canterbury; Christchurch; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Five weeks annual leave

5 days university holidays

Employer contribution to superannution

Flexible working arrangements

Professional development opportunities

Supportive and inclusive environment

Staff discounts and UC facilities

On-campus facilities access

Job summary

University of Canterbury in Ōtautahi/Christchurch is seeking a Personal Assistant to support the Assistant Vice-Chancellor Engagement. You will manage a busy calendar, coordinate travel, prepare briefs and minutes, and handle sensitive information with discretion.

The role includes stakeholder liaison across UC and external partners, contributing to efficient, professional administration. You will join a collaborative Engagement Office, with a focus on advancing communications, stakeholder

Qualifications

• 4–6 years' experience in a high‑level administrative support role.
• Excellent calendar, email, workflow and time management across priorities.
• Strong written and verbal communication with senior leaders and stakeholders.
• High‑quality minute taking, document preparation and information management.
• Attention to detail, problem‑solving and customer focus.
• Advanced capability with Microsoft 365 including Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Manage a complex calendar and email flow for the AVCE.
• Anticipate priorities and prepare materials for meetings and decisions.
• Prepare agendas, briefing material, presentations and minutes, with follow‑ups.
• Handle confidential information with discretion and integrity.
• Coordinate travel, events and hospitality with senior leaders and external stakeholders.
• Build relationships across UC and external partners.
• Collate information from multiple sources and present clearly for the AVCE.
• Contribute to financial administration and procurement processes.

Skills

Calendar management

Email management

Stakeholder communication

Minute taking

Document preparation

Microsoft 365

Discretion & confidentiality

Independent work

Tools

Microsoft 365

Job description

University of Canterbury in Ōtautahi/Christchurch is seeking a Personal Assistant to support the Assistant Vice-Chancellor Engagement. You will manage a busy calendar, coordinate travel, prepare briefs and minutes, and handle sensitive information with discretion.

The role includes stakeholder liaison across UC and external partners, contributing to efficient, professional administration. You will join a collaborative Engagement Office, with a focus on advancing communications, stakeholder