Executive Assistant to AVCE – Engagement & Strategy

University of Canterbury; Christchurch; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

5 weeks leave

Professional development opportunities

Flexible working arrangements

On-campus staff discounts

Staff Club access

Job summary

The University of Canterbury in Ōtautahi, Aotearoa New Zealand, is seeking an experienced Personal Assistant to the Assistant Vice-Chancellor Engagement (AVCE). You will provide proactive, confidential support across a broad portfolio including advancement, communications, marketing and external relations.

You will manage complex calendars, prepare agendas and minutes, coordinate travel and events, handle sensitive information with discretion, and build strong relationships with internal teams

Qualifications

• 4–6 years’ experience in a high-level administrative support role.
• excellent calendar, email, workflow and time management skills across multiple priorities.
• strong written and verbal communication, with confidence working with senior leaders.
• high-quality minute taking, document preparation and information-management skills.

Responsibilities

• manage a complex calendar and email flow, anticipate priorities and coordinate the information needed for meetings, appointments and decisions
• prepare agendas, briefing material, presentations and minutes, and follow up actions to keep commitments and deadlines on track
• handle sensitive and confidential information with sound judgement, discretion and integrity
• coordinate travel, events and hospitality, including arrangements involving senior leaders and external stakeholders
• build effective relationships across the Engagement portfolio, the wider University, and with external partners
• collate information from multiple sources and present it clearly and usefully for the AVCE
• support financial administration, including invoices, expenses, purchasing and PCard processes
• contribute ideas that improve administration, workflow and the effectiveness of the Engagement Office

Skills

Calendar management

Email management

Communication

Minute taking

Discretion/confidentiality

Relationship building

Problem solving

MS 365 proficiency

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

The University of Canterbury in Ōtautahi, Aotearoa New Zealand, is seeking an experienced Personal Assistant to the Assistant Vice-Chancellor Engagement (AVCE). You will provide proactive, confidential support across a broad portfolio including advancement, communications, marketing and external relations.

You will manage complex calendars, prepare agendas and minutes, coordinate travel and events, handle sensitive information with discretion, and build strong relationships with internal teams