Senior Ministerial Coordinator - Wellington

Kumara Vine; Wellington; Híbrido; NZD 67 000 - 80 000; Tempo integral

Resumo da oferta

The Ministry's Government, Executive and Ministerial Services (GEMS) team in Wellington is seeking a Senior Ministerial Coordinator. The role supports efficient handling of Ministerial and business group requests, ensuring information flows smoothly and responses are coherent with standards.

You will monitor requests, allocate work across groups, manage complex multi-stakeholder pieces, and drive continuous improvement using data insights to inform operational decisions.

Qualificações

• Highly organized and systematic with strong attention to detail.
• Excellent interpersonal and communication skills; able to build relationships.
• Experience coordinating multi-stakeholder tasks and keeping deadlines.
• Ability to use data and insights to influence decisions and improve processes.

Responsabilidades

• Process and track Ministerial briefings, correspondence, OIA requests, Parliamentary questions, and Ombudsman inquiries.
• Monitor mailboxes and allocate work to business groups across the Ministry.
• Manage and negotiate complex, multi-stakeholder pieces of work; act as first point of contact for Ministers' offices.
• Lead or support development of innovative processes, frameworks, and solutions; use data to identify opportunities for improvement.
• Deliver weekly reports to Ministers and assist in proactive ministerial information releases.

Conhecimentos

Attention to detail

Interpersonal communication

Stakeholder management

Data-driven decision making

Descrição da oferta de emprego

We work to shape an education system that delivers equitable and excellent outcomes.

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system.

This is a permanent opportunity within the Government, Executive and Ministerial Services (GEMS) team. The role plays a key part in supporting efficient and accurate handling of Ministerial and business group requests, ensuring information flows smoothly across teams, deadlines are met, and responses are coherent and aligned with Ministry standards.

As the Senior Ministerial Coordinator, you will be responsible for processing and tracking Ministerial briefings, correspondence, official information requests, Parliamentary questions, Select Committee requests and Ombudsman complaints.

You will monitor mailboxes and allocate work to business groups across the wider Ministry, identifying and prioritising urgent and sensitive requests. You will manage and negotiate complex, multi-stakeholder pieces of work, acting as a first point of contact for any issues relating to requests from Ministers' offices, and provide advice and guidance on expectations and standards.

You’ll also contribute to continuous improvement by leading or supporting the development of innovative and fit-for-purpose processes, frameworks, and solutions. Using data, insights, and sound judgement, you’ll help identify opportunities to improve performance and support evidence-based operational decision-making.

As a collaborative team member, you’ll foster a positive and supportive working environment, contributing to a culture of high performance, continuous improvement, problem-solving, and strong working relationships.

Salary range: $66,801 - $80,195 per annum + KiwiSaver. The successful candidate will be appointed at a salary which reflects individual skills and experience.

We're looking for someone who is highly organised and systematic, with a strong attention to detail and a process-oriented mindset. They should be confident in making decisions, refining workflows, and ensuring accuracy and consistency in their work. They will need to be comfortable working in a fast paced, reactive environment.

An understanding of the Machinery of Government and/or experience working in a large organisation would be an advantage.

To be successful in the role, you will also offer:

• The ability to think on your feet, problem solve, and be productive under pressure while meeting tight timeframes
• Excellent interpersonal and communication skills
• Experience in building relationships and partnerships to achieve shared outcomes
• Proven ability to use data and insights to identify trends, risks and opportunities, to influence and guide organisational and system-level decision making

Mātau rōpū ake | About the group and team

The GEMS team work at the interface between the Ministry, Ministers' offices and Parliament. Our team includes the portfolio private secretaries in the Ministers' offices.

We are the Ministry's leaders in Government and Parliament protocols, operations and procedures, and the Ministry's primary channel for all formal commissioning of information and response development from Ministerial offices.

We provide expert advice and guidance to business unit subject-matter experts to prepare timely, quality responses that align with the Ministers tone and style.

What this looks like

• Capturing and commissioning all requests for information by Ministers' offices
• Commissioning of requests received from members of the public to responsible team or business unit
• Response development to Parliamentary Questions, Select Committee requests (including Annual Review and Estimates), Ministerial correspondence, requests for official information, inquiries and investigations by the Chief Ombudsman
• Delivering weekly reports to Ministers, and delivery of regular proactive release of Ministerial decision making
• External reporting on compliance with our Official Information Act obligations
• Supporting private secretaries, and public and government inquiries.

Applications close midnight on Monday 2 November 2026.

We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process, please let us know