School Gateway Coordinator / Careers Administrator

Rotorua Lakes High School; Rotorua; On-site; NZD 45,000 - 65,000; Part time

Job summary

Rotorua Lakes High School in Rotorua, NZ, seeks a dedicated Gateway Coordinator / Careers Administrator to support Years 11–13 with career planning and work experience.

You will coordinate the Gateway Programme, assist with CVs, job applications and future pathways; build relationships with employers and providers; organise career expos and visits; and manage enrolments, records and data reporting.

Qualifications

• Strong administration, organisation and communication skills.
• Confident computer skills, data entry and reporting.
• Ability to build positive relationships with young people and external providers.
• Initiative, empathy and a genuine passion for supporting student success.

Responsibilities

• Coordinate the Gateway Programme, work placements and vocational training.
• Support students with career planning, CVs, job applications and future pathways.
• Build relationships with employers, tertiary providers and industry organisations.
• Organise career expos, industry events and tertiary visits.
• Manage student enrolments, course records, NZQA credits, results and reporting.
• Prepare communications, reports, agreements and Ministry of Education/TEC data.
• Maintain student records using KAMAR, Microsoft Office and Google Classroom.
• Coordinate budgets, transport and communication with students, whānau and staff.

Skills

Administration

Organisation

Communication

Data entry

Reporting

Relationship-building

Initiative

Empathy

Tools

KAMAR

Microsoft Office

Google Classroom

Job description

School Gateway Coordinator / Careers Administrator

Gateway Coordinator / Careers Administrator

We are seeking an organised, motivated and student-focused administrator to support Years 11–13 students with career planning, work experience and future pathways.

Key Responsibilities:

Coordinate the Gateway Programme, work placements and vocational training.

Support students with career planning, CVs, job applications and future pathways.

Build relationships with employers, tertiary providers and industry organisations.

Organise career expos, industry events and tertiary visits.

Manage student enrolments, course records, NZQA credits, results and reporting.

Prepare communications, reports, agreements and Ministry of Education/TEC data.

Maintain student records using KAMAR, Microsoft Office and Google Classroom.

Coordinate budgets, transport and communication with students, whānau and staff.

Skills and Experience:

Strong administration, organisation and communication skills.

Confident computer skills, data entry and reporting.

Ability to build positive relationships with young people and external providers.

Initiative, empathy and a genuine passion for supporting student success.

This is a rewarding and varied opportunity to make a positive difference by helping young people transition from school into employment, training and further education.

Please note this is a term-time only position beginning 29 January 2027.

Your application will include the following questions:

• Which of the following statements best describes your right to work in New Zealand?
• How much notice are you required to give your current employer?
• Do you have data entry experience?