Regional Inventory Coordinator

Vending Direct Ltd; Manurewa; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Early finish: 2:30pm

Work phone and laptop

Onsite food allowance

Stable, permanent role

Supportive team

Job summary

Vending Direct Ltd is seeking a National Inventory Coordinator to own ordering, replenishment, and stock control for New Zealand’s vending network from our Wiri, Auckland warehouse. You will manage stock across Auckland, Wellington, and Christchurch operations and remote sites, reporting to the National Planning Manager.

You’ll be measured on keeping the network in stock, with hours 6:00am–2:30pm, Monday to Friday, and no travel required.

Qualifications

• 2+ years in inventory management, procurement, supply chain, or warehouse operations (multi-site desirable).
• Strong analytical skills with ability to turn data into sound ordering decisions at scale.
• Organised and detail-focused, able to run weekly cycles accurately while priorities shift.
• Experience with inventory management systems and reporting tools.
• Clear, confident communication on the phone and in writing.
• Comfortable being measured against clear KPIs and owning the result.

Responsibilities

• Own the weekly national stock ordering cycle, accurate and on time every cycle.
• Keep every region in stock, with accountability for the national out-of-stock KPI.
• Analyse sales trends and seasonal patterns to maintain a rolling national and regional demand forecast.
• Coordinate with Site Team Leaders across the country to confirm requirements and flag demand changes early.
• Enforce FIFO rotation and run periodic spot audits to keep stock accurate and wastage low.
• Monitor shelf life and adjust ordering proactively to prevent write-offs.
• Manage new product launches and phase-outs to avoid obsolete stock.
• Liaise with suppliers on availability, lead times, and delivery, and monitor their performance.
• Source substitutes to maintain continuity, and track all inbound shipments proactively.
• Coordinate courier dispatch of stock and machine parts to field teams and remote sites.
• Work alongside the wider inventory and planning team, providing cover during absence or peak workload.
• Coordinate stock provisioning for new site launches and machine installations nationwide.
• Help the call centre team when it’s busy, and provide cover during breaks or absences.
• Use your stock and supply knowledge to answer product availability and order queries.

Skills

Analytical

Organised

Detail-oriented

Communication

Data-driven decisions

Problem solving

FMCG experience

Tools

Inventory software

Excel

Job description

Own the stock for New Zealand’s leading vending network, and be done by 2:30pm. We’re looking for a sharp, organised National Inventory Coordinator to keep our national supply chain running without a hitch.

Based at our Wiri, Auckland warehouse and reporting to the National Planning Manager, you’ll own ordering, replenishment, and stock control for the whole country, across our Auckland, Wellington, and Christchurch operations and remote sites. You’ll be measured on keeping the network in stock. If you love working with data, take ownership of results, and get satisfaction from getting the right products to the right place at the right time, this role is for you.

Hours: Monday to Friday, 6:00am to 2:30pm. Office-based at Wiri, no travel required.

What you’ll own

Ordering & Forecasting

• Own the weekly national stock ordering cycle, accurate and on time every cycle
• Keep every region in stock, with accountability for the national out-of-stock KPI
• Analyse sales trends and seasonal patterns to maintain a rolling national and regional demand forecast
• Coordinate with Site Team Leaders across the country to confirm requirements and flag demand changes early

Stock Accuracy & Lifecycle

• Enforce FIFO rotation and run periodic spot audits to keep stock accurate and wastage low
• Monitor shelf life and adjust ordering proactively to prevent write-offs
• Manage new product launches and phase-outs cleanly to avoid obsolete stock

Supplier & Supply Chain

• Liaise with suppliers on availability, lead times, and delivery, and monitor their performance
• Source substitutes to maintain continuity, and track all inbound shipments proactively
• Coordinate courier dispatch of stock and machine parts to field teams and remote sites

Team Support

• Work alongside the wider inventory and planning team, providing cover during absence or peak workload
• Coordinate stock provisioning for new site launches and machine installations nationwide

Call Centre Support

• Help the call centre team when it’s busy, and provide cover during breaks or absences
• Use your stock and supply knowledge to answer product availability and order queries

How you’ll be measured

• Out-of-stock rate: short-supplied picks held at or below 3% each week, nationally and in every region
• Ordering cycle: 100% of weekly orders placed accurately and on time

What you’ll bring

Must have

• 2+ years in inventory management, procurement, supply chain, or warehouse operations, ideally across multiple sites
• Strong analytical skills, confident turning data into sound ordering decisions at scale
• Organised and detail-focused, able to run weekly cycles accurately while priorities shift
• Experience with inventory management systems and reporting tools
• Clear, confident communication on the phone and in writing
• Comfortable being measured against clear KPIs and owning the result

Nice to have

• Advanced Excel for data analysis and demand tracking
• Experience in a fast-paced operational or FMCG environment
• You’re a proactive problem solver who spots risk early and acts without being prompted.

Why Vending Direct

• Early finish: done by 2:30pm, with your afternoons free
• Work phone and laptop: the kit you need to do the job properly
• Onsite food allowance: fuel for the day, on us
• Stable, permanent role: a core position in a well-established national operation
• Supportive team: work alongside an experienced inventory, planning, and operations team

What can I earn as an Inventory Coordinator