Recruitment Coordinator | Fixed Term

Health New Zealand - Te Whatu Ora Waitaha Canterbury; Christchurch; On-site; NZD 55,000 - 70,000; Full time

Job summary

Health New Zealand - Te Whatu Ora Waitaha Canterbury is seeking a proactive Recruitment Coordinator to support end-to-end recruitment across Canterbury and the Westcoast. You will coordinate job requests, pre-employment checks, onboarding, and reporting, working closely with Advisors, hiring managers, and candidates.

The role emphasizes data accuracy, reporting, and prioritising competing tasks in a busy, healthcare recruitment environment.

Qualifications

• Experience coordinating recruitment processes across portfolios and teams.
• Experience in HR administration or similar fast-paced environments.
• Strong data handling and reporting skills; attention to data accuracy.

Responsibilities

• Support end-to-end recruitment processes across portfolios.
• Maintain recruitment reporting and workforce data.
• Prepare offer letters and employment documentation.
• Coordinate pre-employment checks and onboarding activities.
• Monitor recruitment workflows and keep systems up to date.
• Follow up with advisors and hiring managers on outstanding actions.
• Assist with interview coordination and scheduling.
• Provide admin and project support to the recruitment team.
• Contribute to process improvements in recruitment.

Skills

Recruitment coordination

HR administration

Data reporting

Excel

Attention to detail

Time management

Stakeholder management

Interview coordination

Tools

Applicant Tracking System (ATS)

Job description

Full Time | Fixed Term until March 2027 | Immediate Start Available

Looking for your next challenge in recruitment? Ready to hit the ground running in a busy, fast-paced environment where no two days are the same? This is an exciting opportunity to join a high-performing and supportive Recruitment team in a pivotal coordination role. We are seeking a proactive, organised, and detail-focused Recruitment Coordinator to provide critical support across a large and diverse healthcare workforce. At Health New Zealand | Te Whatu Ora, we are firmly grounded in the principles of Te Tiriti o Waitangi and are committed to building a health system that serves all New Zealanders.

About the Role

As a Recruitment Coordinator, you will play a key role in supporting the delivery of recruitment services across Health New Zealand Canterbury and the Westcoast. This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping processes running smoothly.

You’ll work alongside Recruitment Advisors, hiring managers, and candidates, supporting the recruitment process from job request through to offer. A significant focus of the role is recruitment reporting and workforce data. You’ll help maintain reporting accuracy, gather updates from recruiters, monitor recruitment activity, and ensure information is current, reliable, and meaningful.

You will also coordinate job requests, prepare pre employment documentation, manage pre-employment checks, and provide administrative support across a broad range of recruitment activities. No two days are the same, and we’re looking for someone who can confidently juggle competing priorities while maintaining exceptional attention to detail.

Key Responsibilities

• Support the end-to-end recruitment process across multiple portfolios.


• Maintain and coordinate recruitment reporting and workforce data.


• Prepare and issue offer letters and employment documentation.


• Coordinate pre-employment checks and onboarding activities.


• Monitor recruitment workflows and ensure recruitment systems remain accurate and up to date.


• Follow up with Recruitment Advisors and hiring managers on outstanding actions.


• Assist with interview coordination and scheduling.


• Provide administrative and project support to Recruitment Advisors and Team Leaders.


• Contribute to continuous improvement initiatives and help enhance recruitment processes.

About You

Looking for a career change? Recently graduated? Or already an experienced coordinator looking for your next challenge? If you’re highly organised, love working with people, and thrive in a fast-paced environment, this could be the perfect opportunity for you.

Whether you’re an experienced coordinator, a recent graduate looking to kick-start your career, or someone ready for a new challenge, we’d love to hear from you.

You’ll bring:

• Previous experience in recruitment coordination, HR administration, or a similar fast-paced administrative role.


• Strong Microsoft Excel skills and confidence working with data and reporting.


• Excellent attention to detail and a commitment to data accuracy.


• Strong organisational and time management skills.


• The ability to manage competing priorities and meet deadlines.


• Exceptional communication and stakeholder relationship skills.


• Experience working with Applicant Tracking Systems (ATS) or HR systems would be advantageous.


• A proactive and positive approach with a willingness to support others and get stuck in.

Why Join Us?

• Immediate start available.


• Fixed-term opportunity through to March 2027.


• Join a supportive and highly experienced recruitment team.


• Gain exposure to large-scale healthcare recruitment.


• Work in a varied role with genuine scope and autonomy.


• Flexible and collaborative working environment.


• Make a meaningful contribution to healthcare workforce delivery across our communities.

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and serve our communities. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Applications will be reviewed as they are received, and we may progress candidates prior to the closing date.

Whilst Health New Zealand is undergoing change, affected employees will be given preference and priority consideration for this position.