Recruitment Coordinator

Archway Recruitment; Wellington; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Additional paid leave days (Christmas/

Thorndon location near public transit

Job summary

Archway Recruitment in Wellington seeks an organized Recruitment Coordinator to support end-to-end recruitment, from advertising to onboarding, ensuring a smooth candidate and stakeholder experience.

You will coordinate multiple vacancies, screen candidates, schedule interviews, perform reference checks, and assist with onboarding while maintaining compliance and timely reporting.

Qualifications

• Experience in recruitment or HR coordination is advantageous but not essential.
• Ability to coordinate recruitment activities from advertising through onboarding.
• Experience delivering a positive candidate experience is desirable.

Responsibilities

• Coordinate recruitment requests and advertising vacancies.
• Support hiring managers through the end-to-end recruitment process.
• Source, screen and shortlist candidates.
• Schedule and participate in interviews where required.
• Conduct reference checks and support pre-employment processes.
• Act as a key point of contact for candidates and hiring managers.
• Deliver a positive and engaging candidate experience.
• Coordinate onboarding activities.
• Monitor recruitment activity and provide reporting updates.
• Ensure compliance with relevant legislation and organisational policies.
• Maintain accurate recruitment records and applicant tracking information.
• Identify opportunities to improve recruitment processes and workflows.

Skills

Relationship building

Communication

Problem solving

Coordination

Organization

Time management

Adaptability

Stakeholder management

Diversity & inclusion

HR coordination

Job description

Archway Recruitment – Wellington, North Island

The Opportunity

This is a full-time contract opportunity, available for an immediate start through to early 2027. You will join a national organisation who offers a collaborative, values-driven environment, where you will be encouraged to contribute ideas and play a key role in supporting hiring managers through the full recruitment lifecycle.

The Role

You will coordinate recruitment activity from advertising, sourcing, through to onboarding. You will help to deliver a positive experience for candidates and managers alike.

Key Tasks Will See You

• Coordinate recruitment requests and advertising vacancies
• Support hiring managers through the end-to-end recruitment process
• Source, screen and shortlist candidates
• Schedule and participate in interviews where required
• Conduct reference checks and support pre-employment processes
• Act as a key point of contact for candidates and hiring managers
• Deliver a positive and engaging candidate experience
• Coordinate onboarding activities
• Monitor recruitment activity and provide reporting updates
• Ensure compliance with relevant legislation and organisational policies
• Maintain accurate recruitment records and applicant tracking information
• Identify opportunities to improve recruitment processes and workflows

About You

We Are Interested In Hearing From People Who Can

• Build trusted relationships and communicate confidently with a wide range of people
• Use sound judgement and take a proactive approach to solving problems
• Coordinate multiple activities and keep processes moving
• Be highly organised with strong attention to detail
• Manage competing priorities and meet deadlines
• Work in an environment where systems and processes continue to evolve
• Apply strong written and verbal communication skills
• Work collaboratively with a variety of stakeholders
• Value inclusion, diversity and culturally responsive practices.

Previous recruitment, HR coordination experience would be advantageous but is not essential.

What's in it for You?

• Fixed-term opportunity through to early 2027
• Opportunity to gain broad exposure across the full recruitment lifecycle and help shape and improve processes
• Additional paid leave days, between Christmas and New Year
• Meaningful work within a nationally focused organisation
• Thorndon location close to public transport and local amenities
• Supportive team environment with exposure to a wide range of stakeholders.

Applications will be considered as they are received.