Recruitment & Allocation Coordinator

Te Whatu Ora - Health New Zealand; Auckland; On-site; NZD 60,000 - 75,000; Full time

Job summary

Te Whatu Ora - Health New Zealand is seeking a Recruitment & Allocation Coordinator to support the Auckland region. You will manage end-to-end RMO administration, onboarding processes, and regulatory compliance, ensuring a smooth workflow for candidates and stakeholders.

You will collaborate with clinical and administrative teams, maintain accurate records, and contribute to workforce operations, reporting, and service delivery in a fast-paced environment.

Qualifications

• Experience in high-volume administration or recruitment coordination.
• Strong organisational skills and attention to detail.
• Excellent communication and relationship-building abilities.
• Ability to work under pressure and adapt to changing demands.
• Knowledge of the Treaty of Waitangi principles and commitment to cultural diversity.
• Proficiency in Microsoft Office; Taleo and HRIS experience desirable.

Responsibilities

• Coordinate recruitment and allocation cycles for RMOs.
• Process onboarding documentation accurately.
• Ensure compliance with immigration, Medical Council registration, and health screening.
• Maintain records in HRIS and MCNZ systems and compile workforce reports.
• Build relationships with internal teams, training committees, and external agencies.

Skills

High-volume admin

Recruitment coordination

MS Office

Taleo

HRIS

Tools

Taleo

HRIS

Job description

Recruitment & Allocation Coordinator positions

Join a fast-paced, supportive Recruitment and Allocation team and play a vital role in supporting the future medical workforce across the Auckland region.

You'll work closely with District services, clinicians, RMOs and consultants and candidates, providing expert administration across our full recruitment and allocation cycle. You'll manage end-to-end RMO administration, work eligibility, database uploads, maintenance and a vast and varied range of day-to-day tasks.

About the Role

The Recruitment & Allocation Coordinator will provide high-quality recruitment, allocation, and employment administration services for Resident Medical Officers and training committees. The role is responsible for coordinating onboarding processes, supporting compliance with regulatory requirements, and maintaining accurate records to enable effective workforce operations. This position is integral to delivering a professional and seamless experience for candidates and key stakeholders.

Key Responsibilities

• Coordinate recruitment and allocation cycles for RMOs in line with national timelines.
• Process onboarding documentation accurately and efficiently.
• Ensure compliance with immigration, Medical Council registration, and health screening requirements.
• Maintain accurate records in HRIS and MCNZ systems and compile workforce reports.
• Build strong relationships with internal teams, training committees, and external agencies.

What We're Looking For

• Experience in high-volume administration or recruitment coordination. - it's a busy day every day !
• Really strong organisational skills and attention to detail.
• Excellent communication and relationship-building abilities.
• Ability to work under pressure, prioritise tasks, and adapt to changing demands.
• Knowledge of the Treaty of Waitangi principles and commitment to cultural diversity.
• Proficiency in Microsoft Office; experience with Taleo and HRIS systems is desirable.

Our team is highly motivated, supportive and caring, with a strong sense of connection and shared purpose. If you're passionate about supporting our medical workforce and thrive in a collaborative, high-impact setting, we'd love to hear from you.

Our team will be based in Grafton, Auckland. Contact person is Aydah Palemia and Sara Coysh - you can find details on Auckland Doctors website - Contact List - Management.

Job details

Job Reference:

Job Reference: /GRA00159

Location:

North Island - Auckland - Central Auckland

Job type:

Job type: Permanent Full time

Expertise:

Non-clinical - Human Resources - All values

Non-clinical - Coordinator - All values

Non-clinical - Administration - All values