Receptionist Administrator - Paediatrics

JobSpace; Dunedin; On-site; NZD 68,000 - 72,000; Full time

Job summary

Health New Zealand | Te Whatu Ora – Southern is seeking a Reception Administrator to support the Dunedin Hospital outpatient service, staffing the Outpatients reception desk and providing flexible administration support to clinics.

You will greet visitors, manage enquiries by phone, email and tasks, assist with self-check-in kiosks, load referrals in the patient administration system, and help maintain scanning and filing. If you have strong IT skills, you will fit well in a busy team.

Qualifications

• Previous customer service or reception experience.
• Knowledge of office systems and processes.
• Strong written and verbal communication skills.
• Excellent computer skills: Word, Excel and Outlook.
• Touch typing speed above 65 words per minute.
• Attention to detail and privacy of personal information.

Responsibilities

• Greet visitors to clinic areas and guide where to go.
• Handle enquiries via phone, email and digital task lists.
• Register patient arrivals in the queue management system.
• Support self-check-in kiosks and related technology.
• Load referral details in the patient administration system.
• Maintain up-to-date scanning and filing.
• Perform other administrative tasks as required.

Skills

Customer service

Office systems

Communication

MS Word

MS Excel

Outlook

Typing (65 wpm+)

Attention to detail

Privacy awareness

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Salary between $67,943 - $72,495 per annum pro rata

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

The Reception Administrator will help keep the Dunedin Hospital outpatient service running smoothly by staffing Outpatients reception desk and providing flexible administration support to adjacent clinics.

Tasks include but are not limited to:

• Greeting arriving visitors to the clinic areas and ensuring they understand where they need to go
• Enquiries via phone (including message banks), email and digital task lists are monitored, answered, forwarded and/or acted upon within expected timeframes.
• Process patient arrivals promptly in the patient queue management system, prior to consultation.
• Support patients to use self-check-in kiosks and associated technologies if needed
• Load accurate referral details and descriptions in the patient administration system
• Ensuring all scanning and filing is up to date
• Other administrative tasks.

You’ll work closely with other administrators and clinical teams to facilitate efficient patient flow through effective communication, coordination and administrative support to outpatient clinical teams.

About the Team/Service/Location

Health New Zealand - Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

About You

Our ideal candidate will:

• Previous customer service or reception experience
• Knowledge of office systems
• Be a strong written and verbal communicator
• Have excellent computer skills, including knowledge of Microsoft Word, Excel and Outlook
• Be a touch typist with a typing speed above 65 words per minute
• Have a strong attention to detail
• Be respectful of the privacy of individuals when dealing with personal information

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.

Mikayla Hamilton ***************@tewhatuora.govt.nz