Receptionist

Covenant Living; Central Otago; On-site; NZD 43,000 - 54,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

Life and disability insurance

Paid time off + holidays

401(k) with employer match

Fitness center access

Life, AD&D

Tuition assistance

Employee assistance program

Legal assistance

Pet insurance

Job summary

Covenant Living in Otago, Central Otago is seeking a friendly Receptionist to greet residents, staff and visitors, answer calls, and manage the front desk with professionalism. The role includes assisting with programs, handling mail, scheduling transportation, and processing payments for activities.

The ideal candidate should have a high school diploma, clerical experience, strong English communication, and calmness under pressure.

Qualifications

• High school diploma or equivalent.
• One year of secretarial training or clerical experience preferred.
• Strong English communication skills, both written and verbal.
• Proficient with Microsoft Office and basic office equipment.

Responsibilities

• Answer telephone calls promptly, politely, and professionally; transfer or take messages as needed.
• Monitor emergency system and direct staff during emergencies; call emergency personnel as appropriate.
• Greet residents, staff, and visitors; direct to the appropriate person; ensure sign-in and badges are observed.
• Keep reception and lobby clean and organized after each shift.
• Coordinate and communicate transportation requests and remind residents of trips.
• Assist residents in signing up for programs and activities and collect payments.
• Operate and demonstrate office equipment; report supply needs to Lead Receptionist.
• Manage mail; sort packages and notify residents/staff for pickup.
• Handle maintenance requests in the system and liaise with relevant staff for urgent situations.
• Prepare monthly charge sheets following procedures.
• Support other departments with clerical duties as assigned by Administrative Services Coordinator.
• Assist Lead Receptionist with clerical tasks and maintaining the reception area.
• Balance cash drawer and handle cash receipts and checks at the desk.

Skills

Interpersonal skills

Communication skills

Telephone etiquette

Attention to detail

Calm under pressure

Education

High school education

Secretarial training or clerical experience

Tools

Microsoft Office Suite

Job description

We Are Inspired to Serve. Join us! Part of a nation wide family of Continuing Care Retirement Communities, Covenant Living is seeking a Receptionist. This position is accountable for greeting residents, staff, and visitors in person or on the telephone, in a manner that promotes Covenant Living in a positive, professional way. In this role, the Receptionist will:

• Answer all telephone calls as quickly as possible in a polite, personal, and friendly manner. Transfers calls appropriately. Take messages when the individual requested (resident or staff) is not available.
• Monitor emergency system, directs staff to emergent situations, calls emergency personnel as appropriate, completes resident checks as appropriate to specific desk
• Provide information to all visitors and see that they are directed to the appropriate individual who can assist them, ensuring that all visitors/contractors sign in and wear appropriate badges according to policy and procedure.
• Ensure that reception desk and lobby are kept clean and organized after each shift.
• Facilitate transportation requests to appropriate staff, coordinate and communicate the timing of transportation to residents and staff. Places courtesy calls to residents to remind them of transportation trips.
• Assist residents in signing up for programs and activities and collect payment.
• Is knowledgeable about all office equipment and is able to demonstrate how to use it to other staff, monitors equipment, reports supply need and issues to Lead Receptionist.
• Sell postage stamps to residents and staff, receive packages and mail, sort mail and log in packages, inform residents/staff of packages to pick up.
• Facilitate maintenance requests, inputs requests into system, and communicates to appropriate staff urgent or emergent situations.
• Complete monthly charge sheets in accordance to procedure.
• Support other departments in clerical duties as assigned by the Administrative Services Coordinator
• Support the Lead Receptionist in clerical duties and maintenance of the reception area
• Balance cash register/drawer including cash receipts and checks that have been cashed for individuals at the desk.

The ideal candidate will have:

• High school education or equivalent.
• One year of secretarial training or clerical experience.
• Highly organized, detail oriented with excellent interpersonal and communication skills both verbal and written in English. .
• Pleasant personality and telephone voice.
• Ability to remain calm in an emergency situation.
• Complete confidentiality when circulating general information.
• Knowledge of computers including Microsoft Office Suite.
• Interest in and desire to work with older adults.

Compensation Pay Range: $17.28 - $21.58 per hour Reasonable Pay Estimate A reasonable estimate of the pay range for this position is $17.28 - $21.58 per hour. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity. For full time employees, we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Paid Time Off (PTO) & six paid holidays
• 403(b) with a 3% employer match
• Fitness center use at most facilities.
• Various voluntary benefits:
• Life, AD&D
• Tuition assistance and scholarships
• Employee assistance program
• Legal services, home/auto insurance, discount purchasing program
• Pet Insurance

For more information about Covenant Living and CovenantCare at Home, please visit www.covliving.org or www.covenantcareathome.org. Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.