Project Manager, Philanthropy

Covenant Living; Central Otago; On-site; NZD 137,000 - 208,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO & holidays

403(b) with employer match

Gym/fitness center access

Tuition assistance

Employee assistance program

Life insurance

Job summary

Covenant Living is seeking a mid-level Philanthropy Operations professional to support 23 fundraising sites with data analytics, gift processing, and reporting. You’ll partner with leadership for system improvements, donor stewardship, and IRS compliance while ensuring data accuracy across multiple platforms.

You will assist with prospect research, marketing coordination, and project management, including year-end reporting and ongoing audits in a fast-paced nonprofit environment.

Qualifications

• Bachelor’s degree required; fundraising certification a plus.
• Minimum of one year in a fast-paced organization; fundraising/admin experience preferred.
• Experience with Blackbaud RENXT Pro, eTapestry or similar CRM; RENXT Pro preferred.
• Experience with Crescendo Interactive is a plus.
• Experience in project management.

Responsibilities

• Provide donor database analytics; run queries and build reports.
• Perform weekly gift processing audits and reconciliations.
• Provide CRM user support and coordinate data integrity.
• Conduct prospect research and prepare donor profiles.
• Complete gift processing and data entry for multiple communities.
• Prepare annual Form 990 and assist with financial reporting, audits.
• Coordinate marketing collateral and donor stories; draft newsletters.
• Partner with Operations to standardize policies and drive compliance.

Skills

Highly organized

Strong analytical skills

Data reconciliation

Project management

Travel up to 10%

Education

Bachelor's degree

Fundraising certification

Job description

We Are Inspired to Serve. Join us! This mid-level role provides detail-oriented operational support for philanthropy, including financial reconciliation, reporting, gift processing, marketing, database and platforms management in a fast-paced environment. Serves as a key partner to the Strategy and Operations Director, provides guidance and support to the Gift Coordinator, and delivers system support, analytics, and project coordination for 23 fundraising sites while ensuring the accuracy, efficiency, and integrity of fundraising operations. Database Management

• Provide analytics within donor database
• Run queries and reports on a regular basis, and build new analytical reports
• Conduct weekly gift processing audits and reconciliations
• Provide user support by contacting CRM customer service with outstanding questions and cases

Prospect Research

• Provide prospect research and basic portfolio analysis for Directors of Philanthropy
• Produce profiles for cultivation, solicitation, and stewardship purposes

Advanced Gift Processing

• Complete Gift Processing for communities who are temporarily without a Director of Philanthropy, and for multiple communities during times of increased gift volume
• Perform accurate and timely data entry for gifts in eTapestry, RENXT or other database
• Generate gift acknowledgement correspondence from the Office of Philanthropy
• On a daily basis and at year-end, for recurring donations
• Journal key gift entries on a recurring basis:
• Employee payroll deduction donations

Financial Reconciliation and Reporting

• Conduct deadline-driven variance analysis and reconciliation of philanthropic revenue, designated contributions, and key performance metrics across Raiser’s Edge NXT, payment platforms, and finance systems; resolve discrepancies, maintain data integrity, and deliver recurring financial reporting
• Update corporate online representation on several websites, including GuideStar, Charity Navigator, etc.
• Update and maintain online presence and representation for online giving platforms, such as YourCause, Benevity, Thrivent, etc.
• Act as liaison with Finance, including providing information on monthly credit card gift reconciliations
• Prepare annual community Form 990 reports for the corporate financial auditors

Marketing

• Serve as a Marketing liaison; assist in monitoring campus collateral needs; communicate deadlines and proofread collateral drafts and documents
• Establish and keep a library of donor and recipient stories, photos, and other marketing elements
• Draft Crescendo planned giving newsletters, brochures and templates
• Maintain the calendar for collateral production and key events (i.e. annual gala events, etc.)

Philanthropy Operations

• Partner with the Operations Director to advance philanthropy by serving as a subject matter expert in gift processing, fundraising reporting, and IRS compliance; train and support Regional Leaders in guiding Philanthropy Directors during onboarding, leadership transitions, and with key operational needs; and develop and standardize forms, policies, procedures, and best practices that drive consistency and audit compliance
• Monitor and respond to the three Philanthropy mailboxes (Giving, Gift Processing, Donor Services), and the main Philanthropy phone line on a daily basis
• Upload files and maintain organization of documents onto Philanthropy SharePoint site
• Attend meetings when requested and take minutes for distribution
• Handle confidential and/or sensitive information with high level of discretion
• Participate in special work groups and projects as directed

EDUCATION AND WORK EXPERIENCE: Required Degree: Bachelor’s degree Certificate(s):

• Fundraising certification a plus

Experience:

• Minimum of one year’s experience providing support in a fast-paced organization.
• Two year’s of development or fundraising administrative experience in a non-profit organization (or related experience) is preferred.
• Minimum of one year of demonstrated expertise with Blackbaud’s RENXT Pro, eTapestry, or other customer relationship management (CRM) platform; RENXT Pro preferred
• Experience with Crescendo Interactive is a plus
• Experience in project management

KNOWLEDGE, SKILLS AND ABILITY:

• Up to 10% travel is required, by both car and plane

Abilities:

• Accountability - Ability to accept responsibility and account for his/her actions
• Adaptability - Ability to adapt to change in the workplace
• Autonomy - Ability to work independently with minimal and remote supervision
• Communication, Written - Ability to communicate in writing clearly and concisely
• Constituent Focus - Ability to understand the viewpoint and objectives of internal and external constituents
• Ethical Decision Making - Ability to demonstrate conduct conforming to a set of values and accepted standards
• Honesty/Integrity - Ability to be truthful and be seen as credible in the workplace
• Relationship Building - Ability to effectively build relationships and maintain rapport with internal and external constituents

Skills:

• Highly organized, with the ability to manage multiple projects, deadlines, and priorities simultaneously
• Strong analytical skills and the ability to identify, investigate, and resolve discrepancies across multiple systems and reports
• Demonstrated ability to compare complex datasets, perform audits, and ensure consistency between fundraising and financial systems

#Corporate Compensation Pay Range: $75,863.00 - $115,476.00 per year Reasonable Pay Estimate A reasonable estimate of the pay range for this position is $75,863.00 - $115,476.00 per year. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity. For full time employees, we offer a generous benefits package that includes:

• Medical, digital and vision insurance
• Employer paid group term life and disability
• Paid Time Off (PTO) & six paid holidays
• 403(b) with a 3% employer match
• Fitness center use at most facilities.
• Various voluntary benefits:
• Life, AD&D
• Tuition assistance and scholarships
• Employee assistance program
• Legal services, home/auto insurance, discount purchasing program
• Pet Insurance

For more information about Covenant Living and CovenantCare at Home, please visit [www.covliving.org](https://www.covliving.org) or [www.covenantcareathome.org](https://www.covenantcareathome.org). Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.