Project-Programme Coordinator

DairyNZ; Newstead; On-site; NZD 70,000 - 110,000; Full time

Job summary

DairyNZ in New Zealand is seeking a skilled Project-Programme Coordinator to support planning, monitoring, reporting and governance across dairy-sector initiatives. You will work under the Senior Portfolio Delivery Advisor within the Enterprise Portfolio Office, providing coordination that keeps programmes transparent, aligned and progressing.

Ideal candidates bring experience in project coordination, strong data and reporting capabilities, and the ability to collaborate with a broad range of

Qualifications

• Experience in project or programme coordination.
• Experience supporting project reporting, governance reporting and status updates.
• Strong organisation skills with the ability to prioritise and meet deadlines.
• Proficiency with Microsoft tools and data for reporting and oversight.
• Excellent written, verbal and interpersonal communication.

Responsibilities

• Set up and maintain initiative documentation and delivery artefacts.
• Collect and interpret data to support planning and decision-making.
• Draft reports, dashboards and presentations for senior stakeholders and governance forums.
• Monitor project and programme costs and flag risks or variances.
• Coordinate meetings, workshops and governance forums, including agendas and minutes.

Skills

Project coordination

Governance reporting

Data interpretation

Stakeholder communication

Report writing

Attention to detail

Tools

Microsoft Office

Project management software

Job description

Deliver a positive future for New Zealand dairy farming

We are full of people who have a passion for delivering great outcomes and creating positive change. We leverage our collective strength by bringing the dairy sector together, helping farmers build more sustainable, profitable, and resilient farm businesses; because a strong dairy sector means a strong?New Zealand.

Your opportunity

We’re seeking a skilled Project-Programme Coordinator who can bring strong coordination capability and transferable skills relevant to our industry. Ideally, you’ll understand how research, science or other technical programmes operate, including working effectively where outcomes, pathways and priorities may evolve.

This role requires confidence, sound judgement and strong coordination capability. You will support planning, monitoring, reporting, governance coordination and financial tracking, while bringing the experience to add value quickly and operate with a high level of independence.

Reporting to the Senior Portfolio Delivery Advisor and supporting the Enterprise Portfolio Office (EPO), you’ll provide the coordination discipline that helps programmes and complex projects stay organised, visible and moving forward. Your work will support stronger governance, informed decisions and successful delivery.

What you’ll be doing

• Setting up, maintaining and improving initiative documentation, systems and delivery artefacts
• Collecting, maintaining and interpreting data to support project and programme planning, reporting and decision-making
• Drafting high-quality reports, dashboards and presentations for senior stakeholders and governance forums
• Monitoring and tracking project and programme costs, highlighting risks, issues or variances as neededCoordinating and supporting meetings, workshops and governance forums, including agendas, minutes, actions and follow-up to keep delivery on track
• Supporting external governance and stakeholder meetings, including travel and event coordination where needed

About you

You’ll be a detail-focused coordinator who can step confidently into programme and complex project environments and make an immediate contribution. Highly organised and proactive, you’ll be comfortable navigating ambiguity, balancing competing priorities and working confidently with senior stakeholders.

We’d love to hear from you if you have:

• Experience in project or programme coordination
• Hands-on experience supporting project and programme reporting, including financial reporting, governance reporting and status updates
• Strong organisational skills with the ability to prioritise and meet deadlines
• Strong capability using Microsoft tools, project management systems and data to support accurate reporting and delivery oversight
• Excellent written, verbal and interpersonal communication skills
• The ability to build effective relationships with a wide range of stakeholders
• Confidence working with external organisations and stakeholders in a collaborative, partnership-focused way
• A proactive and solutions-focused mindset

Ideally, you’ll also bring:

• Transferable experience from the dairy, primary industries, research or science sectors, or another relevant technical environment
• Experience using project and programme management tools, software and frameworks
• Relevant project or programme management training or certification, such as PRINCE2, MSP, Agile, PMP or similar

Why you should join us

Make a difference - Together with our farmers, help us drive positive progress for the sector and country we love. Our credible work supports a sustainable future for farmers, the environment and communities across Aotearoa New Zealand.

Bring the whole you? - We put people at the heart of what we do. We welcome all that you are and support your wellbeing, so you thrive personally and professionally.

Join a vibrant culture - Be part of a team that truly believes in our values. We have the courage to take bold action and the curiosity to drive innovation. Our credibility shines in our evidence-based work and our connectedness builds meaningful, collaborative relationships.

Empowering you - We succeed when you do, which is why we champion the development and growth of our people. We empower you to do and be at your best through learning opportunities and great benefits.

Applications close Monday 2 November at 10.00pm. Please note, we may begin shortlisting before the closing date.

Note: To be considered for this position, applicants must currently reside in New Zealand.