Project Coordinator

Department of Conservation; Wellington; On-site; NZD 81,000 - 110,000; Full time

Benefits offered by this job

Flexible working arrangements

Diverse and inclusive culture

Job summary

Department of Conservation is seeking a proactive Project Coordinator in Wellington to bring structure and momentum to complex initiatives. You will work with Project Managers and stakeholders to coordinate resources, budgets and governance, ensuring timely, on-budget delivery and clear decision-making.

The role emphasizes meticulous planning, accurate reporting, and strong relationship management within a collaborative, delivery-focused environment.

Qualifications

• Experience coordinating projects in a complex environment.
• Strong planning, organisation, and prioritisation skills with the ability to manage competing demands.

Responsibilities

• Coordinate and support the delivery of projects, ensuring activities are tracked and managed to agreed time, cost, and quality outcomes
• Maintain high-quality project documentation, plans, registers, reports, governance papers, agendas, and meeting records
• Monitor project resources, budgets, forecasts, accruals, and financial reporting to support sound decision-making
• Identify, track, and elevate project risks and issues, ensuring appropriate mitigation and resolution actions are progressed
• Build effective working relationships across DOC and with external partners, contributing positively to project teams and stakeholder engagement

Skills

Project coordination

Budget management

Governance reporting

Stakeholder engagement

Risk management

Communication

PRINCE2/Agile

Tools

Microsoft Office

Job description

Help drive projects that support conservation outcomes by bringing people, plans, budgets, and governance together to deliver success$80,695.00 - $110,000.00x2 permanent full-time opportunities, Wellington location

Mō te tūranga | About the role

Be part of the team delivering projects that help protect and restore Aotearoa New Zealand's natural and cultural heritage. We are looking for an organised and proactive Project Coordinator who thrives on bringing structure, clarity, and momentum to complex pieces of work. In this role, you'll work alongside Project Managers, project teams, and key stakeholders across DOC, helping to coordinate resources, budgets, governance processes, and project activities that contribute to meaningful conservation outcomes. As a trusted project support professional, you'll play a pivotal role in ensuring projects remain on track, risks are managed, information is accurate, and decision-makers have the insights they need to achieve successful outcomes. You'll build strong relationships across the organisation and with external partners, helping to create a collaborative and delivery-focused environment.

• Coordinate and support the delivery of projects, ensuring activities are tracked and managed to agreed time, cost, and quality outcomes
• Maintain high-quality project documentation, plans, registers, reports, governance papers, agendas, and meeting records
• Monitor project resources, budgets, forecasts, accruals, and financial reporting to support sound decision-making
• Identify, track, and elevate project risks and issues, ensuring appropriate mitigation and resolution actions are progressed
• Build effective working relationships across DOC and with external partners, contributing positively to project teams and stakeholder engagement

Ngā pūkenga me ngā wheako | Skills and experience

• Experience coordinating projects and supporting successful project delivery in a complex environment
• Strong planning, organisation, and prioritisation skills, with the ability to manage competing demands and deadlines
• Proven ability to monitor project resources, budgets, risks, and reporting requirements with a high level of accuracy
• Strong relationship management skills and the ability to work collaboratively with a diverse range of stakeholders
• Excellent written and verbal communication skills, including the preparation of project documentation and governance reporting
• Demonstrated agility and continuous improvement mindset, with the ability to adapt to changing priorities while identifying opportunities to improve and optimise processes
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams
• Experience working with project delivery methodologies such as PRINCE2, Agile, Waterfall, DevOps, or similar approaches
• An understanding of Te Tiriti o Waitangi and the role of the Māori Crown relationship, with a willingness to incorporate te reo Māori and tikanga into everyday work practices

He aha ngā pāinga mōu? | What's in it for you?

• DOC is committed to a culture where everyone can participate, thrive, and grow. We're driven by our values and behaviours, and are working towards being an organisation that is diverse, equitable, and inclusive by default.
• We also support flexible working arrangements for our kaimahi across Aotearoa, with options considered based on the role and in discussion with your leader.
• Want to know more?

Rā whakakapi | Applications close at 11:59 pm on Wednesday, 28 October 2026. This advert may close early, so please apply promptly

Eligibility: You must hold a valid NZ work visa that covers the duration of employment.

Me he pātai anō, whakapā mai | For further enquiries, please contact Alan Brian, [e-mail]