Project Administrator

New Zealand Government; Canterbury; On-site; NZD 61,000 - 86,000; Full time

Job summary

The Christchurch Men's Prison (CMP) Redevelopment Programme is a multi-year infrastructure initiative led by the New Zealand Government. This fixed-term Project Administrator role supports the Programme Delivery Lead, handling diaries, meetings, travel, documentation, minutes and the creation of presentation materials while assisting with procurement, budget and SAP reporting.

You will join a skilled, supportive team focused on growth and delivering improved facilities for staff and prisoners,

Qualifications

• Must have strong administrative experience and a can-do attitude.
• Strong knowledge of administrative processes and systems.
• Proficiency in Microsoft Office and ability to learn SAP or other packages.
• Excellent written and verbal communication skills.
• Excellent organisational skills and attention to detail.

Responsibilities

• Provide comprehensive administrative support to the Programme team.
• Manage diaries, coordinate meetings and travel.
• Prepare documents, take minutes and create presentation materials.
• Support procurement, budget management and SAP reporting.
• Maintain physical and digital files and identify process improvements.
• Handle general administration tasks as directed by the Programme Delivery Lead.

Skills

Administrative processes

Microsoft Office

Written communication

Organisational skills

Attention to detail

Team player

Tools

SAP

Job description

Fixed-term opportunity through to March 2030, based in ChristchurchBe part of a billion-dollar redevelopment programme at Christchurch Men's PrisonWork in a supportive, experienced team committed to your growth and developmentMo te tunga | About the roleThe Christchurch Men's Prison (CMP) Redevelopment Programme is a multi-year phased infrastructure programme that will have a significant impact on the correctional system. The Programme will deliver new high security accommodation and supporting amenities for both staff and prisoners, significantly improving living and working conditions for prisoners and staff and enable CMP to support Department's strategy and successful rehabilitation and reintegration.We are looking for a Project Administrator to provide comprehensive administrative support to the Programme team, including managing diaries, coordinating meetings and travel, and handling logistics. You'll assist with document preparation, minute taking, and the creation of presentation materials, while also supporting procurement, budget management, and SAP financial reporting. Additionally, you'll help maintain both physical and digital files, identify process improvements, and handle general administration tasks as directed by the Programme Delivery Lead.Mou | About youWe're looking for someone proactive and eager to learn, someone who may not yet have worked on a major project but has the curiosity, drive and good judgement to thrive in one. You may have worked in construction projects already. You'll be joining a highly experienced and supportive team who will guide you, develop you and set you up for success as you grow your capability. To do well in this role, you'll bring enthusiasm, clear communication and the ability to stay organised while managing competing priorities. You'll be comfortable asking questions, seeking feedback and finding ways to make things smoother and more efficient. Most of all, you'll have a genuine desire to develop professionally while contributing to meaningful work.Nga pukenga me nga wheako | Skills and experienceTo be successful in this role you will bring:A can-do team-first attitude to help us all succeedStrong knowledge of administrative processes, systems, and technology and experience in providing efficient and effective administrative support.Advanced and demonstrated competence in computer skills across the Microsoft Office suite, and the ability to learn other packages if required.Excellent written and verbal communication skills.Ability to establish and maintain practical systems to manage own workload and information.Excellent organisational skills and attention to detail.Nga painga | The benefitsThe midpoint of the salary range is $71,651 per annum and the full range (85%-120%) is $60,904 - $85,982 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.Mo matou | About usJoin Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy.We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.Tono inaianei | Apply NowTo submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered.When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.Applications close on: Wednesday 18th NovemberIf you have any questions or want to learn more about a career with us, contact [e-mail], or visit careers.corrections.govt.nz.We are not accepting applications via recruitment agencies for this role. Unsolicited CVs submitted by agencies will not be accepted and no agency fees will apply.