Executive Officer

New Zealand Government; Canterbury; On-site; NZD 66,000 - 71,000; Full time

Job summary

Ara Poutama Aotearoa – Department of Corrections is seeking a capable administrator to support two Canterbury sites. You will manage referrals, coordinate meetings, and handle travel, budgeting and records with a focus on service excellence.

You will be a key contact for internal and external stakeholders and help ensure daily office processes run smoothly. Based at the regional administration building outside Christchurch Men’s Prison and at Ensors Road Service Centre, you will work closely

Qualifications

• Experience coordinating referrals and meetings.
• Strong written and verbal communication abilities.
• Meticulous record keeping and data entry.
• Ability to multi-task and prioritise in a busy office.

Responsibilities

• Co-ordination and management of the referral process and Parole Board requests.
• Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team.
• Travel and expenses coordination.
• Health, Safety and Wellbeing representation.
• Budgeting and reporting, presentations, reception duties and general correspondence.
• Equipment and facilities maintenance.
• Maintaining and updating records, systems and files.
• Developing office systems that enhance efficiencies and ensure legal and professional obligations are met.
• Supporting the Manager Psychological Services with Ministerial and Official Information Act requests.
• Working alongside other departmental psychological services offices, particularly in Canterbury.

Skills

Communication skills

Organisational skills

Microsoft Office

Teamwork

Tools

Microsoft Office Suite

Job description

Administration role with responsibilities aligned with our service focusSupport a busy team of professionals and ensure the office processes run smoothly!Permanent, fulltime role, 40 hours per week Monday - FridayMou | About youWe are looking for a strong team player who can ensure our office systems run effectively and who is keen to be an integral part of our positive service culture. Based at the regional administration building outside Christchurch Mens Prison and also working at Ensors Road Service Centre, you will work closely with the Managers of the Psychological Services Canterbury Area Group to support our registered clinical professionals in the provision of their work, office processes and project activities across two sites.With a keen eye for detail, you will be instrumental in supporting our psychology service, acting as a key point of contact for internal and external customers and stakeholders across the country. Possessing effective communication and organisational skills, responsibilities will be dynamic and undertaken as part of a group of three administration staff in the office.Everyday can be a little different and tasks will include:Co-ordination and management of the referral process and Parole Board requests,Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team.Travel and expenses coordination.Health, Safety and Wellbeing representation.Budgeting and reporting, presentations, reception duties and general correspondenceEquipment and facilities maintenance.Maintaining and updating records, systems and files.Developing office systems that enhance efficiencies and ensure legal and professional obligations are met.Supporting the Manager Psychological Services with Ministerial and Official Information Act requests.Working alongside other departmental psychological services offices, particularly in Canterbury, and supporting projects.With your natural can-do attitude you will quickly identify, address and resolve the needs of the service as they arise. You will demonstrate competency in the MS suite of applications, be meticulous in the recording and maintaining of information and committed to delivering a high level of service to our organisation.If you can communicate well, organise effectively, multi-task to meet deadlines, experienced in using computer software, and navigating a large organisation, apply now and become part of our team!Nga painga | The benefitsThe salary for this role is $66,488 - $70,588 per annum (as from the 1st of December 2026). Appointment and remuneration will reflect skills and experience relevant to the role.Mo matou | About usJoin Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy.We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.Tono inaianei | Apply NowTo submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered.When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.Applications close on: Sunday, 22nd November 2026.Interviews are likely to be held in the last week of November.If you have any questions or want to learn more about a career with us, contact [e-mail], or visit careers.corrections.govt.nz.We are not accepting applications via recruitment agencies for this role. Unsolicited CVs submitted by agencies will not be accepted and no agency fees will apply.