Programme Operations Specialist

Vector Limited; Auckland; Hybrid; NZD 90,000 - 140,000; Full time

Benefits offered by this job

Hybrid working

Comprehensive benefits package

Career development opportunities

Diversity and inclusion

Job summary

Vector Limited in Auckland is seeking a Programme Operations Specialist to support the efficient delivery of programmes and projects by embedding PMO practices, coordinating governance, and driving continuous improvement.

You will champion data quality, standardised processes, and stakeholder engagement while enabling cross‑functional teams to work more effectively and to make informed governance decisions. This role offers hybrid working arrangements and opportunities for growth.

Qualifications

• Qualification or comparable experience in business administration, project management, information management or similar.
• Excellent organisational and coordination skills, with the ability to manage multiple priorities and deadlines effectively.
• Proficiency with Project Online, MS Teams, Outlook, and document management systems.
• Strong communication skills, both written and verbal, with the ability to engage and liaise effectively with diverse stakeholders.
• Strong analytical skills to monitor data quality and support resolution processes.
• A sound understanding of governance frameworks and practices, compliance processes and project lifecycle stages. Previous experience supporting programme or project delivery teams within a PMO environment is ideal.
• Experience applying LEAN principles and Kaizen practices is a bonus.

Responsibilities

• Support efficient delivery of programmes and projects using PMO tools and processes.
• Coordinate governance activities and maintain documentation standards.
• Drive continuous improvement initiatives and standardisation.
• Promote data quality and stakeholder engagement across the business.
• Assist project teams throughout the delivery lifecycle.

Skills

Project coordination

Communication

Data quality monitoring

LEAN / Kaizen

Governance

Stakeholder engagement

Education

Business administration / PM qualification

Information management experience

Tools

Project Online

MS Teams

Outlook

Document management systems

Job description

Life at Vector means being part of something bigger.

Here, your work matters. We keep the lights on across Auckland, and each of us plays a key role in the future of the energy industry, building a legacy of clean power for future generations.

We’re embracing opportunities to innovate, collaborating with leading names globally to develop, adopt and share cutting‑edge technologies that drive energy sustainability and efficiency.

And while we shape the future, we prioritise yours. Enjoy a comprehensive salary and benefits package, hybrid working and flexibility with hours, and be part of a diverse, inclusive culture that values fresh thinking and career growth.

On offer: a rare opportunity to drive a culture of continuous improvement and to support our transition to a directive PMO, ensuring the right systems and analytics are in place to support governance decision‑making processes and data quality standards.

The Programme Operations Specialist supports the efficient and effective delivery of programmes and projects by utilising systems and tools, coordinating governance activities, maintaining documentation standards and driving continuous improvement initiatives. The role ensures alignment with PMO frameworks, facilitates clear communication and reporting, and assists project teams throughout the entire delivery lifecycle.

You’ll play a key part in maintaining the integrity of programme data, promoting operational excellence and fostering a culture of continuous improvement through the application of LEAN and Kaizen principles. By championing standardisation, ensuring compliance with PMO processes and supporting the adoption of tools and frameworks, the Programme Operations Specialist contributes to the delivery of high‑quality outcomes and enhanced stakeholder engagement across the business, whilst supporting a higher level of collaboration, cross‑functional engagement, and team‑based decision‑making.

Who are we looking for?

We envision you’ll have:

• A qualification or comparable experience in business administration, project management, information management or similar
• Excellent organisational and coordination skills, with the ability to manage multiple priorities and deadlines effectively
• Proficiency in project management and collaboration tools, including Project Online, MS Teams, Outlook and document management systems
• Excellent communication skills, both written and verbal, with the ability to engage and liaise effectively with diverse stakeholders
• Strong analytical skills to monitor data quality, identify issues and support resolution processes
• A sound understanding of governance frameworks and practices, compliance processes and project lifecycle stages. Previous experience supporting programme or project delivery teams within a PMO environment is ideal.
• Experience in applying continuous improvement methodologies such as LEAN principles and Kaizen practices is a bonus

Why Vector?

We know that great energy starts with great people, and we’re committed to creating an environment where you can be, do and achieve your best:

• Enhance your wellbeing, protect your future and empower your personal and professional growth through our extensive benefits package
• Supercharge your career through internal opportunities, own your own development plan and drive your learning and growth
• Join a company embracing innovation and collaborating with leading names worldwide to develop and adopt cutting‑edge technologies, like X The Moonshot Factory
• We value diverse perspectives, which drive innovation and creativity. We encourage everyone to bring their full selves to work, embracing ideas that challenge and inspire
• Build a legacy doing work that matters – we’re keeping the lights on across Auckland, and driving a sustainable energy future for New Zealand.

Vector plays a leading role in enabling Auckland’s electrification by investing in smarter, more resilient infrastructure that supports growth and better outcomes for customers. From modernising our network with data and technology to accelerating electrification, we're helping power Auckland's growth and transition to a lower‑carbon future.

Join us and you'll work on projects that matter, help shape the future of Auckland, and make a real impact across New Zealand.

Additional Information

We know that some people may hesitate to apply if they don’t meet every single requirement. If this role excites you, we encourage you to apply anyway - your skills, enthusiasm, and unique perspective could be just what we’re looking for.

Vector values diversity in all its forms and welcomes people of all backgrounds, experiences, identities and abilities to be part of our team.