Programme Coordinator

Greater Wellington; Wellington; On-site; NZD 75,000 - 112,000; Full time

Benefits offered by this job

Flexible working

Learning & development

Medical insurance

Trauma insurance

Tangihanga leave

Inclusive culture

Social clubs

Job summary

Greater Wellington is seeking an experienced Programme Coordinator for the LNIRIM in the Lower North Island. The role is full-time and based in our central Wellington office, focusing on document control, financial administration, and stakeholder coordination.

You will manage project documentation, prepare meeting agendas/minutes, and support governance reporting while coordinating with contractors and internal teams to ensure on-time delivery.

Qualifications

• Highly developed organisational skills and the ability to prioritise competing demands.
• Experience supporting technical teams in large and complex projects.
• Understanding of project management practices including risks and issues.
• Financial administration experience including accruals, budgeting and reporting.
• Excellent written and verbal communication with diverse stakeholders.
• Experience with MS Office, Project tools and document management platforms.

Responsibilities

• Coordinate filing and distribution of project documentation.
• Draft formal project correspondence and meeting agendas/minutes.
• Oversee financial administration, including POs and invoices.
• Prepare governance reports and coordinate governance groups.
• Maintain project registers and schedules, and track progress.
• Support contractors and internal/external stakeholders.
• Assist with general administration including meetings and travel.

Skills

Organisational skills

Stakeholder coordination

PM practices

Financial administration

Verbal and written communication

MS Excel

MS PowerPoint

MS Project

TechOne

Project Online

SharePoint

Ineight Document

Tools

MS Excel

MS PowerPoint

MS Project

TechOne

Project Online

SharePoint

Ineight Document

Job description

We're looking for an experienced Programme Coordinator - Lower North Island Rail Integrated Mobility (LNIRIM), within the Metlink Assets and Infrastructure group.

This is a permanent full-time role based in our central Wellington office.

About the role:

The LNIRIM programme and this role will shape the future of Public Transport for the Lower North Island and help deliver significant tangible benefits including reduced transport emissions, improving access and economic prosperity via enhanced regional connectivity, and improving transport network resilience.

The Programme Coordinator - LNIRIM will be responsible for document management control, monitoring and reporting of programme schedule and progress, financial administration, contract administration, and stakeholder coordination for the LNIRIM Programme.

Specifically, this role will:

• Coordinate the filing and distribution of project documentation such as plans and schedules, contracts, technical specifications, test and quality assurance reports, and project communications
• Draft formal project correspondence and preparation of meeting agendas and minutes.
• Undertake financial administration of the programme, including purchase orders, vendor invoice reconciliation, reporting spend vs budget and forecast to complete.
• Prepare programme governance reporting and coordinate the multi layered governance groups.
• Maintain the programmes' Project Registers, Risk and Issue Register, Change Register, financial status, and project schedule status.
• Support the coordination of project contractors and internal and external stakeholders.
• Support the programme team with general administration such as booking meetings and travel.

Skills and experience required:

• Highly developed organisational skills and the ability to prioritise competing demands.
• Experience supporting technical teams ideally in large and complex project environments.
• An understanding of project management practices and methodologies including recording and managing risk and issue registers.
• Financial administration experience, including preparation of accruals, monitoring and reporting on project budgets.
• The ability to communicate verbally and in writing and with a wide range of people at all levels including a demonstrated ability to write and edit reports, letters and agendas.
• Experience using project software tools including MS Excel, MS PowerPoint, and ideally MS Project and/or Project management platforms such as TechOne, Project-on-line or similar.
• Experience controlling documentation in MS SharePoint and ideally document management software such as Ineight Document.
• Highly motivated and energised and able to work autonomously and deliver to agreed time frames.
• Interest in technical/engineering disciplines would be an advantage.

What we offer:

• Work to suit your life and whānau with our flexible working policy.
• We'll encourage you to grow and prosper with a range of learning and development opportunities, internal secondments and career progression.
• Your wellbeing is our priority - we'll provide medical and trauma insurance support through our employee assistance programme, including Rongoā Māori partner providers, generous annual leave along with Tangihanga leave and support.
• We want you to have a sense of belonging, where you can reflect your personal and cultural identity in the way that you work.
• Social clubs, staff networks and a friendly and inclusive culture.
• Great working environments across our beautiful region.

Come help treasure and grow our rohe together

Our rohe and its lands, waterways, animals, plants and people can only grow stronger if they are nurtured.

To join our team is to step up and commit to playing an active part in this important mahi. That means restoring nature, connecting people and places, reducing environmental impacts and helping this rohe and its people prosper.

We are part of a collective movement alongside mana whenua and community members whose hopes for the future of this region are just as high as your own.

Our efforts across environmental management, public transport, flood protection, regional parks and water supply are interconnected and integral to treasuring our rohe and growing our future.

Greater Wellington is proud to be a member of Te Uru Tāngata Centre for Workplace Inclusion. We value diversity and are committed to an inclusive, flexible, and supportive workplace. We encourage candidates from all backgrounds and welcome the unique talent and experience you will bring to our team.

We are passionate about ensuring our recruitment processes are fair and equitable. Please let us know if you have any accessibility needs or adjustments that need to be made so we can offer a recruitment process that is more accessible to you.

All applicants will be required to provide proof of their eligibility to work in New Zealand as we are unable to provide sponsorship for this position.

For further information, please contact Rhys Hayward, 027 442 8573

Applications close: 5.00pm, Sunday 4 October 2026.

Greater Wellington is an accredited Living Wage Employer. We're committed to making sure our people, including people in our supply chain, earn enough to meet life's basic needs, support their whānau, and participate fully in their communities.

The total remuneration for this position, including all benefits, is $74,724 - $112,086 per annum, with a midpoint of $93,405.

Starting remuneration will depend on the skills and experience of the successful applicant.