Programme Administrator — Secretariat & Budget Support (Northland)

Ngapuhi Iwi Social Services; Kaikohe; On-site; NZD 55,000 - 65,000; Full time

Job summary

Ngāpuhi Iwi Social Services seeks an organised and reliable Administrator to join our Enabling Communities programme. You will coordinate hui, travel logistics and communications to support the Programme Management Group and Ngāpuhi collective and enable delivery for mokopuna and whānau.

You will manage hui scheduling, minutes, invoices and expense tracking, and provide governance secretariat support. Based in Kaikohe, this fixed-term role ends 30 June 2027 with potential secondment options.

Qualifications

• Experience in programme, project or office administration.
• Experience organising hui and event coordination.
• Experience with invoice processing and expense tracking.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Schedule hui, prepare agendas and take minutes.
• Provide secretariat support to governance rōpū.
• Process invoices, track expenses and support budget administration.
• Coordinate travel logistics and maintain programme docs and communications.
• Support governance oversight with confidential handling.

Skills

Administration

Budget tracking

Minute taking

Event coordination

Stakeholder communications

Tools

MS Office

Google Workspace

Job description

Ngāpuhi Iwi Social Services seeks an organised and reliable Administrator to join our Enabling Communities programme. You will coordinate hui, travel logistics and communications to support the Programme Management Group and Ngāpuhi collective and enable delivery for mokopuna and whānau.

You will manage hui scheduling, minutes, invoices and expense tracking, and provide governance secretariat support. Based in Kaikohe, this fixed-term role ends 30 June 2027 with potential secondment options.