Procure to Pay Administrator

University-of-Auckland; Auckland; Hybrid; NZD 62,000 - 70,000; Full time

Benefits offered by this job

Annual leave 5 weeks

Hybrid work model

Parking discount

Inclusive culture

Job summary

The University of Auckland is seeking an Accounts Payable Administrator to join the Shared Transaction Centre on a fixed-term contract. The role supports the Team Leader to optimise automation and efficiency across payables, handling high-volume invoices and supplier onboarding.

We value accuracy, collaboration, and a commitment topolicy and compliance in every transaction, with a hybrid work model and opportunities to contribute to our finance excellence within New Zealand’s leading university.

Qualifications

• Experience in a high-volume, complex procure-to-pay environment.
• Proficient in ERP systems (PeopleSoft) and advanced Excel.
• Experience in Accounts Payable within a large organisation.
• Strong customer service and problem-solving abilities.
• Commitment to policy, control, and compliance.

Responsibilities

• Process high-volume invoice processing and matching to Purchase Orders.
• Manage foreign and domestic pay runs with Treasury and banks.
• Requisition requests and supplier onboarding.
• Escalation of issues to advisory team.
• Weekly and monthly payment runs.
• Maintain ledger for portion of Accounts Payable.
• Support Team Leader to improve automation and efficiency.
• Adhere to internal controls and compliance.

Skills

Organisational skills

Analytical skills

ERP experience

Excel proficiency

Accounts Payable

Customer focus

Policy compliance

Tools

PeopleSoft

Excel

Job description

• UoA Department Name: Shared Transaction Centre

Company Description

Waipapa Taumata Rau| The University of Auckland

The University of Auckland is a great place to work! We have acollaborative and inclusive environment and offer many benefits not offered by other organisations.
The Shared Transaction Centre (STC) is the University of Auckland’s centralised ‘Procure to Pay’ and ‘Order to Cash’ centre. It is responsible for all purchasing, billing, and revenue collection activity for faculties and most service divisions. We perform an operational function, consolidating high volume finance transactional activities relating to the purchasing and supply of goods and services.

Job Description

We are looking for an Accounts Payable Administrator to join the Shared Transaction Centre on a fixed term contract.

Support the Accounts Payable Team Leader to work with internal and external stakeholders, maximise automation financial processing, administrative efficiency and improve service delivery across the organisation.

Key accountabilities for this position include, but not limited to:

• Requisition requests
• High volume invoice processing
• Match exceptions resolutions
• Receipting escalations
• Supplier maintenance, onboarding and set-up
• Co-ordination and execution of foreign and domestic pay runs, working with Treasury, signatories, and the banks.
• Identify technical roadblocks and opportunities, and suggesting improvements
• Financial Delegations/Sensitive Expenditure
• Processing Travel/expenses and reimbursements
• Accurately matching invoices to Purchase Orders
• Escalation of issues to the advisory team for internal/external customers
• Managing the accounts payable function for your portion of the ledger
• Accurately matching invoices to Purchase Orders
• Weekly and monthly payment runsOther Ad Hoc duties

This is a full-time role (37.5 hours per week, Monday to Friday).

Salary range is $62,100 - $70,200pa plus benefits.

You’ve worked in a complex, high‑volume environment, thrive under time pressure, and stay current with accounts payable/P2P best practice. You’re a people person with a can‑do attitude who balances accurate, high‑throughput processing with excellent service to students and corporate customers (transactions, refunds, invoice payments).

• Excellent organisational and analytical skills.
• Experience using an ERP (e.g., PeopleSoft) and strong Excel proficiency; quick to learn new, industry‑specific systems.
• Experience in Accounts Payable and Pay to Purchase within a large complex organisation
• Proven performance in a customer‑focused environment with strong problem‑solving abilities.
• A clear commitment to policy, control, and compliance in every transaction.

We offer an opportunity within New Zealand’s leading University that will have a positive impact on the lives of students. We also offer:

• Five weeks’ annual leave per annum
• Flexible working – Hybrid model (blend of in-office and remote)
• Discounted parking and various leisure and recreation services
• A diverse and inclusive working environment

Sunday 13th September 2026

All candidates must have, or be able to obtain, the legal right to work in New Zealand.

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Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāupiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz