Front Desk & Clinic Admin Specialist

Jobspace; Hastings; On-site; NZD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working arrangements

Professional development programmes

Professional memberships

Service recognition awards

Mentorship

Wellbeing and connection opportunities

Health insurance

Income protection insurance

Life insurance

Employee assistance program

Developing Professionals Group

Office Social Club and events

Job summary

Stantec’s Water team in New Zealand seeks a Contracts Manager to lead delivery on water, wastewater and stormwater projects. You will manage scope, schedule, budget, quality and risk, and coordinate with clients, contractors and regulators to ensure successful outcomes.

The role requires a technical qualification and at least 5 years’ experience with NZS39XX contracts, strong tender and reporting skills, and a collaborative mindset to support project delivery and junior team members.

Qualifications

• 5 years' relevant professional experience including NZS39XX contracts.
• Solid cost estimating, tender preparation and report writing skills.
• Clear and consistent communication to build trust and provide support to peers and clients.
• Co-ordination/management of sub-contractors, site supervisors and suppliers.

Responsibilities

• Coordinate and support the delivery of water projects, including management of scope, schedule, budget, quality and risk.
• Undertake site inspections, field investigations, feasibility assessments and constructability reviews.
• Prepare and review project documentation, including cost estimates, tender documentation, contract administration records and project reports.
• Assist with tender evaluations and provide support during procurement and construction phases.
• Monitor project financial performance, including tracking, forecasting and reporting of construction activities.
• Develop and maintain positive working relationships with clients, regulators and internal teams to support project outcomes.
• Identify and resolve technical and delivery issues with multidisciplinary teams.
• Support junior team members to contribute to their development.
• Ensure meetings, records and documentation are maintained per requirements.
• Deliver work in line with quality, health, safety and environmental policies and manage project risks.

Skills

Cost estimating

Tender preparation

Communication

Sub-contractor coordination

Education

Technical tertiary qualification

Job description

Contracts Manager - ( EE )

Description Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

About the role

Stantec's Water team in New Zealand has an impressive portfolio of successful projects that benefit communities nationwide and beyond, with significant contributions to international work. Our water focus covers the management of drinking water, wastewater, stormwater, and groundwater as a collective resource. Dams and hydropower are a key focus, driving resilience and renewable energy solutions. Tackling our water challenges is crucial, and our diverse local network includes over 360 water specialists dedicated to innovation.

Our Contracts Managers provide our team and clients with the assurance of delivery through one of the most critical phases of project delivery. This role requires a deep understanding of procurement and construction phases, with efforts expected to support our clients in the engagement and management of physical works contractors.

Day to day tasks include, but are not limited to

• Coordinate and support the delivery of water, wastewater and stormwater projects, including management of scope, schedule, budget, quality and risk.
• Undertake site inspections, field investigations, feasibility assessments and constructability reviews to support project delivery.
• Prepare and review project documentation, including cost estimates, tender documentation, contract administration records and project reports.
• Assist with tender evaluations and provide support during procurement and construction phases.
• Monitor project financial performance, including tracking, forecasting and reporting of construction activities.
• Develop and maintain positive working relationships through effective communication with clients, contractors, regulatory authorities, project stakeholders and internal teams to support successful project outcomes.
• Identify and help resolve technical and project delivery issues, working collaboratively with clients and multidisciplinary teams.
• Support and share knowledge with junior team members to contribute to their professional development.
• Ensure project meetings, actions, records and documentation are maintained in accordance with project and client requirements.
• Deliver work in accordance with company quality, health, safety and environmental requirements, while proactively managing project risks.
• Undertake other duties as reasonably required.

What we are looking for

• Relevant technical tertiary qualification
• 5 years' relevant professional experience including NZS39XX contracts.
• Solid cost estimating, tender preparation and report writing skills.
• Will have clear and consistent communication to build trust and provide support to peers and clients
• Co-ordination/management of sub-contractors, site supervisors and suppliers.

Benefits

• Professional development and support
• Flexible working arrangements, including purchasing up to an extra four weeks of leave and provision for school term contracts, part‑time, and job sharing
• Learning and talent development programmes, including global, online, and on‑the‑job opportunities
• Professional memberships
• Service recognition awards
• Mentorship
• Wellbeing and connection opportunities
• Health insurance, income continuance insurance, and life insurance
• Employee assistance program
• Developing Professionals Group, a global network for those with under 10 years of experience
• Office Social Club and events

About Us

We've been serving our clients and communities in Aotearoa New Zealand for over 125 years. With almost 900 professionals, our team is based in the main cities and throughout the regions. We collaborate across disciplines and sectors to bring buildings, energy, water, environmental, and transport projects to life. Globally, Stantec unites approximately 34,000 employees working in over 450 locations across six continents. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Applications close Friday 10th July.

Qualifications

ABC

Primary Location : New Zealand-Hawkes Bay-Hastings

Organization : BC-3101 Water-NZ New Zealand

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Aug 31, 2026, 3:15:13 PM

Req ID : EE

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans