Pou Whakarite — Executive Assistant & Meeting Maestro

Te Whatu Ora; New Plymouth; Hybride; NZD 50 000 - 70 000; Plein temps

Résumé du poste

Health New Zealand | Te Whatu Ora is seeking an organised administrator to manage diaries, prepare agendas and correspondence, organise hui and travel, and take accurate minutes. You will maintain action registers and ensure follow-ups with responsible colleagues.

Based in New Plymouth, the role supports the directorate with clear communication, efficient filing, and proactive coordination within Microsoft 365 tools. A respectful approach to tikanga Māori and whānau is welcomed.

Qualifications

• Proven admin/exec support experience
• Ability to manage competing deadlines and busy diary
• Strong MS 365 skills, including shared inboxes
• Clear agendas, accurate minutes and action tracking
• Discretion and sound judgement with sensitive information

Responsabilités

• Manage diary commitments and meeting requests
• Prepare agendas and correspondence
• Organise hui and travel arrangements
• Take accurate minutes and maintain action registers
• Follow up with assignees to ensure deadlines are met
• Maintain orderly shared files and version-controlled documents

Connaissances

Diary management

Minute taking

Communication

Organisational skills

Professional documentation

Outils

Microsoft 365

Outlook

SharePoint

OneDrive

Description du poste

Health New Zealand | Te Whatu Ora is seeking an organised administrator to manage diaries, prepare agendas and correspondence, organise hui and travel, and take accurate minutes. You will maintain action registers and ensure follow-ups with responsible colleagues.

Based in New Plymouth, the role supports the directorate with clear communication, efficient filing, and proactive coordination within Microsoft 365 tools. A respectful approach to tikanga Māori and whānau is welcomed.