Pharmacy Operations Administrator (eMeds)

North Island - Taranaki New Plymouth; New Plymouth; On-site; NZD 38,000 - 52,000; Part time

Job summary

Health New Zealand | Te Whatu Ora is seeking a Pharmacy Administrator to provide administrative and operational support to the hospital pharmacy and eMeds department at Taranaki Base Hospital in New Plymouth. This 0.8 FTE role focuses on data entry, documentation, scheduling, and project support.

The successful candidate will coordinate between clinical, supply, and management teams, ensuring compliance with health regulations and smooth office operations.

Qualifications

• Administrative qualification or proven experience in office/project administration.
• Accurate and efficient keyboard and data entry skills.
• Ability to create clear documentation and manage detailed information.
• Sensitivity to cultural needs and commitment to cultural safety.
• Strong teamwork, flexibility, and a continuous improvement mindset.
• Strict confidentiality and professionalism.
• Effective planning, sound judgement, and personal accountability.

Responsibilities

• Complete timely data entry, stock receipt reconciliation, invoice processing, and financial reporting.
• Provide reception support, answer calls, and assist staff and patients professionally.
• Maintain efficient office systems and handle ordering of stationery and supplies.
• Develop, edit, and standardise controlled documents to ensure compliance and quality.
• Manage calendars, appointments, correspondence, and documentation for Pharmacy and eMeds leadership.
• Assist with projects and adhoc tasks that keep the departments running smoothly.

Skills

Administrative skills

Data entry

Documentation

Confidentiality

Teamwork

Education

Administrative qualification

Tools

Office suite

Job description

Health New Zealand | Te Whatu Ora is seeking a Pharmacy Administrator to provide administrative and operational support to the hospital pharmacy and eMeds department at Taranaki Base Hospital in New Plymouth. This 0.8 FTE role focuses on data entry, documentation, scheduling, and project support.

The successful candidate will coordinate between clinical, supply, and management teams, ensuring compliance with health regulations and smooth office operations.