Pharmacy Administrator

North Island - Taranaki New Plymouth; New Plymouth; On-site; NZD 38,000 - 52,000; Part time

Job summary

Health New Zealand | Te Whatu Ora is seeking a Pharmacy Administrator to provide administrative and operational support to the hospital pharmacy and eMeds department at Taranaki Base Hospital in New Plymouth. This 0.8 FTE role focuses on data entry, documentation, scheduling, and project support.

The successful candidate will coordinate between clinical, supply, and management teams, ensuring compliance with health regulations and smooth office operations.

Qualifications

• Administrative qualification or proven experience in office/project administration.
• Accurate and efficient keyboard and data entry skills.
• Ability to create clear documentation and manage detailed information.
• Sensitivity to cultural needs and commitment to cultural safety.
• Strong teamwork, flexibility, and a continuous improvement mindset.
• Strict confidentiality and professionalism.
• Effective planning, sound judgement, and personal accountability.

Responsibilities

• Complete timely data entry, stock receipt reconciliation, invoice processing, and financial reporting.
• Provide reception support, answer calls, and assist staff and patients professionally.
• Maintain efficient office systems and handle ordering of stationery and supplies.
• Develop, edit, and standardise controlled documents to ensure compliance and quality.
• Manage calendars, appointments, correspondence, and documentation for Pharmacy and eMeds leadership.
• Assist with projects and adhoc tasks that keep the departments running smoothly.

Skills

Administrative skills

Data entry

Documentation

Confidentiality

Teamwork

Education

Administrative qualification

Tools

Office suite

Job description

• Pharmacy Administrator, Taranaki Base Hospital: Permanent Part-time (0.8 FTE).
• Make a real impact behind the scenes of hospital care. Join our high-performing and supportive Pharmacy team and help provide administrative and operational support to both the hospital pharmacy and eMedication management (eMeds) department, ensuring efficient service delivery, and the safe, effective, and timely provision of medicines.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We are looking for an experienced Administrator to join our Pharmacy Department. This role provides administrative and operational support to both the hospital pharmacy and eMeds department, ensuring efficient service delivery, compliance with health regulations, and smooth coordination between clinical, supply, and management teams.

Key Responsibilities:

Complete timely data entry, stock receipt reconciliation, invoice processing, and financial reporting

Provide reception support, answer calls, and assist staff and patients professionally

Maintain efficient office systems and handle ordering of stationery and supplies

Develop, edit, and standardise controlled documents to ensure compliance and quality

Manage calendars, appointments, correspondence, and documentation for Pharmacy and eMeds leadership.

Assist with projects and adhoc tasks that keep the departments running smoothly

About the Team/Service/ Location

Health New Zealand Taranakis Pharmacy Service is a collaborative and supportive department providing safe and effective medication management across both Taranaki Base and Hawera Hospitals. Our team upholds the highest standards in pharmaceutical supply, medicines safety, and clinical services, constantly seeking ways to improve the care we deliver. Staff work closely within multidisciplinary teams across medical, nursing, and allied health directorates - all united by a shared focus on delivering optimal, patientcentred care.

Health New Zealand Taranaki is also fortunate to have its dedicated eMeds team who work closely alongside our Pharmacy department to lead medication management in the various data and digital platforms across the hospital.

As the Pharmacy Administrator, you play a crucial role in enabling our highquality services. Your coordination, accuracy, and organisational expertise ensure that our clinical teams can focus on what they do best: delivering safe, effective care to patients and whānau. Youll be the person who keeps systems running smoothly, information flowing clearly, and support operations aligned across Pharmacy and eMeds departments.

For more information on living and working in Taranaki click here

About you

Essential professional requirements and experience include:

• Administrative qualification or proven experience in office/project administration
• Accurate and efficient keyboard and data entry skills
• Ability to create clear documentation and manage detailed information
• Sensitivity to cultural needs and commitment to cultural safety
• Strong teamwork, flexibility, and a continuous improvement mindset
• Strict confidentiality and professionalism
• Effective planning, sound judgement, and personal accountability

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Whilst Health New Zealand is undergoing change, affected employees will be given preference and priority for this position.

Thursday 15 October 2026.

Job details

Location:

North Island - Taranaki - New Plymouth