Pharmacy Administrator

New Zealand Government Joba; Taranaki; On-site; NZD 40,000 - 56,000; Part time

Job summary

Health New Zealand | Te Whatu Ora, Taranaki Base Hospital, invites applications for a Pharmacy Administrator (Permanent Part-time, 0.8 FTE). You will provide administrative and operational support to hospital pharmacy and eMeds, ensuring efficient service delivery and safety in medicines management.

Join a supportive Pharmacy team working across clinical, supply, and management interfaces. The role requires admin qualification or proven experience, strong MS Office skills, excellent

Qualifications

• Administrative qualification or proven experience in office/project administration.
• Strong Microsoft Office skills (ie.Word, Excel, Outlook)
• Excellent written and verbal communication
• Accurate and efficient keyboard and data entry skills
• Ability to create clear documentation and manage detailed information
• Sensitivity to cultural needs and commitment to cultural safety
• Strong teamwork, flexibility, and a continuous improvement mindset
• Strict confidentiality and professionalism
• Effective planning, sound judgement, and personal accountability

Responsibilities

• Complete timely data entry, stock receipt reconciliation, invoice processing, and financial reporting
• Provide reception support, answer calls, and assist staff and patients professionally
• Maintain efficient office systems and handle ordering of stationery and supplies
• Develop, edit, and standardise controlled documents to ensure compliance and quality
• Manage calendars, appointments, correspondence, and documentation for Pharmacy and eMeds leadership.
• Assist with projects and adhoc tasks that keep the departments running smoothly

Skills

Administration

MS Office

Written & verbal communication

Data entry

Documentation

Cultural safety

Teamwork

Confidentiality

Planning & accountability

Education

Administrative qualification

Tools

Microsoft Office

Job description

Pharmacy Administrator, Taranaki Base Hospital: Permanent Part-time (0.8 FTE).Make a real impact behind the scenes of hospital care. Join our high-performing and supportive Pharmacy team and help provide administrative and operational support to both the hospital pharmacy and eMedication management (eMeds) department, ensuring efficient service delivery, and the safe, effective, and timely provision of medicines.Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.About the RoleWe are looking for an experienced Administrator to join our Pharmacy Department. This role provides administrative and operational support to both the hospital pharmacy and eMeds department, ensuring efficient service delivery, compliance with health regulations, and smooth coordination between clinical, supply, and management teams.

Key Responsibilities

• Complete timely data entry, stock receipt reconciliation, invoice processing, and financial reporting
• Provide reception support, answer calls, and assist staff and patients professionally
• Maintain efficient office systems and handle ordering of stationery and supplies
• Develop, edit, and standardise controlled documents to ensure compliance and quality
• Manage calendars, appointments, correspondence, and documentation for Pharmacy and eMeds leadership.
• Assist with projects and adhoc tasks that keep the departments running smoothly

About the Team/Service/ Location

Health New Zealand Taranakis Pharmacy Service is a collaborative and supportive department providing safe and effective medication management across both Taranaki Base and Hawera Hospitals. Our team upholds the highest standards in pharmaceutical supply, medicines safety, and clinical services, constantly seeking ways to improve the care we deliver. Staff work closely within multidisciplinary teams across medical, nursing, and allied health directorates - all united by a shared focus on delivering optimal, patientcentred care.Health New Zealand Taranaki is also fortunate to have its dedicated eMeds team who work closely alongside our Pharmacy department to lead medication management in the various data and digital platforms across the hospital.

About You

• Administrative qualification or proven experience in office/project administration
• Strong Microsoft Office skills (ie.Word, Excel, Outlook)
• Excellent written and verbal communication
• Accurate and efficient keyboard and data entry skills
• Ability to create clear documentation and manage detailed information
• Sensitivity to cultural needs and commitment to cultural safety
• Strong teamwork, flexibility, and a continuous improvement mindset
• Strict confidentiality and professionalism
• Effective planning, sound judgement, and personal accountability

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.