Personal Assistant

Vodafone New Zealand Limited; New Zealand; Hybrid; NZD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Lifestyle leave

Discounts on Vodafone products

Job summary

Vodafone New Zealand Limited is seeking a proactive Personal Assistant to support General Managers and Heads of Department. You will manage calendars, coordinate meetings and events, and champion AI-driven automation to streamline administrative tasks.

Join a forward-thinking team that values flexibility, efficiency, and professional engagement with internal and external stakeholders across the business.

Qualifications

• Strong organisation and calendar management to keep leadership teams on track.
• Experience coordinating meetings, events and team rituals to ensure smooth logistics.
• Ability to build trust and collaborate across levels with clear, proactive communication.

Responsibilities

• Provide proactive support to the General Managers and Heads of Department, owning admin and coordination.
• Manage emails and diaries, coordinate events and meetings for a great attendee experience.

Skills

Event planning

Diary management

Stakeholder engagement

AI tools

Communication

Tools

Scheduling software

Job description

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At One NZ we’re not just imagining the future, we’re building it. Our purpose? A better-connected Aotearoa New Zealand. Kia renarena te taukaea i Aotearoa New Zealand.

Our ambition? To become the most AI-enabled telco on the planet. This isn’t just about our technology, It’s aboutyou. We’re investing in our people like never before.... empowering them to grow, lead, and shape what’s next.

Through our AI School, access to world-class learning platforms, or career pathways that evolve with you, we create an environment where your curiosity thrives, and your skills accelerate.

Join us and be part of something extraordinary: connect with purpose and help redefine what’s possible.

Step into a forward-thinking Personal Assistant role where innovation, efficiency, and continuous improvement are at the core of everything you do. You will play a critical role in providing proactive support to our General Managers and Heads of Department.

You’ll be the central point of coordination, ensuring smooth communication and delivering a professional, responsive service to both internal and external stakeholders. From managing meetings and team celebrations to facilitating events and championing AI-driven automation, you’ll help streamline traditional PA tasks with innovation and efficiency. With a future-focused mindset, you’ll also contribute to continuous improvement in how we deliver administrative and engagement support.

Ko tō mahi – what you’ll do

• Provide proactive support to the Heads of Department, owning admin, organisation, and coordination so they can focus on strategic priorities.
• Manage emails and diaries with foresight, while coordinating events, meetings, and celebrations to ensure smooth logistics and great attendee experience.
• Act as a key liaison for the Leadership Team, working with EAs and PAs to ensure clear communication and smooth coordination across teams.
• Foster a connected team culture through internal comms, team rituals, and recognition, while building trusted relationships that drive collaboration and momentum.
• Champion AI and automation to streamline PA tasks, boost efficiency, and reduce admin load through continuous improvement.

Na tōu rourou - what you’ll bring

• Demonstrate strong ownership and resilience by anticipating leaders’ needs, taking initiative, and thriving in a fast-paced, high-demand environment.
• Good track record in organising events and team rituals, ensuring smooth logistics and thoughtful, engaging experiences for all participants.
• Deliver strong admin and time management, handling complex diaries and logistics with calm precision—even under pressure and shifting priorities.
• Embrace AI and digital tools to streamline tasks, drive smarter workflows, and continuously improve through tech-enabled solutions.
• Proven ability to build trust and foster collaboration across all levels, using clear communication and influence—even without formal authority.
• Adapt quickly to change, remain calm under pressure, whilst maintaining a positive, solution-focused mindset in fast-paced environments.
• One New Zealand is leading the way by ensuring you can have a truly balanced life. Most roles allow flexibility to work from home and flex your hours to enjoy work & whānau commitments.
• A fully subsidised Southern Cross health insurance cover for you and your family.
• Lifestyle leave, giving you the option to purchase an extra week or two of annual leave.
• Discounts on One New Zealand products, services and much more!

We are proudly Rainbow Tick certified and champion diversity of thought, perspective and background. Joining our whānau is more than starting a new job - it’s the beginning of a journey that will challenge and inspire you to play a role in something bigger.

We stand to uplift, to support and to elevate others .