People & Capability Coordinator

Queen Margaret College; Wellington; On-site; NZD 65,000 - 75,000; Full time

Benefits offered by this job

Professional development opportunities

Competitive remuneration

Job summary

Queen Margaret College in Wellington Central is seeking a proactive People & Capability Coordinator to support the full employee lifecycle, from recruitment and onboarding to payroll and offboarding. You will work closely with staff across the school, manage HR records, respond to queries, and contribute to HR reporting and process improvement.

The role offers development opportunities within a warm, supportive team.

Qualifications

• Experience in HR administration or coordination.
• Knowledge of NZ employment legislation.
• Experience in a school environment preferred.

Responsibilities

• Coordinate recruitment and onboarding processes.
• Manage employee records and contract variations.
• Assist payroll processing and staff queries.
• Manage People inbox and respond to queries.
• Track HR metrics and prepare reports.
• Support process improvements and HR projects.

Skills

Organisational skills

Communication skills

HR administration

Relationship management

Education

HR qualification

Tools

Microsoft Office

Job description

Queen Margaret College – Wellington Central, North Island

Are you a people-focused coordinator with human resource experience who enjoys variety, ownership, and making a real impact across a school community? Queen Margaret College is looking for a proactive and organised People & Capability Coordinator to join our small, supportive team.

QMC is a Wellington’s leading independent school for young women, providing a world class education for girls, which includes a co‑educational Pre‑school. We are a modern, inclusive, forward‑focused school in the heart of our vibrant capital city. We warmly welcome everyone from all religions and backgrounds.

Through our supportive and inclusive community, and guided by our values, we continue our focus on empowering individual and collective hauora.

This role is ideal for someone who wants to learn and develop their HR skills and experience. You’ll work closely with staff across all areas of the school, building trusted relationships and responding to a wide range of queries and needs.

Day to day you will provide administration support for the full employee lifecycle, recruitment and onboarding to payroll and offboarding, ensuring our HR processes run smoothly and professionally. You’ll also contribute to HR reporting, process improvement, and support the Director, People & Capability with projects and data that inform decision making across the College.

No two days are the same, and your ability to manage competing priorities, stay organised, and communicate clearly will be key to your success.

Ngā haepapa | The responsibilities

You will be responsible for:

• Coordinating recruitment and onboarding processes, including advertising, interview scheduling, employment agreements, Police Vetting, and liaising with IT, Property, and Health & Safety ensuring successful onboarding.
• Managing employee records, and contract variations.
• Supporting payroll processing, maintaining payroll data, and responding to staff queries
• Managing the People inbox, categorising and responding to queries.
• Tracking key HR metrics and preparing reports.
• Supporting process improvement initiatives and contributing to HR projects.

You will bring to the role:

• Experience in HR administration or coordination or a recent HR graduate qualification
• Strong organisational and communication skills
• Intermediate/advanced Microsoft suite skills
• Initiative and a commitment to continuous personal and professional development
• Experience or some knowledge of payroll systems
• Knowledge of NZ employment legislation
• Experience in a school environment (preferred but not essential)

Ngā whakareinga | What we offer

Our staff have access to a wide range of professional development opportunities as part of our ongoing commitment to continuous learning and development. We have a positive, supportive culture with people at its heart. We also offer a competitive remuneration

We operate safer recruitment practices and undertake rigorous screening and safety checking processes for all roles that involve contact with children.

To be considered for this role you must be able to live and work in Aotearoa New Zealand.