Payroll Advisor

KiwiRail; Wellington; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

KiwiSaver 4%

Travel & health benefits

Zero Harm policy

Job summary

KiwiRail is seeking a Payroll Advisor based in Wellington to own end-to-end payroll processing, ensuring accuracy, compliance, and timeliness across all activities.

You will maintain employee records, run payroll reporting, support payroll projects, and provide expert advice to stakeholders, while collaborating with a dedicated payroll team.

Qualifications

• Experience in payroll data with the ability to produce payroll reports.
• Extensive knowledge of Payroll/HR/ACC related legislation and compliance.
• Experience working in a complex 24/7 payroll environment.
• Experience working with Microsoft Office Products, particularly Excel.

Responsibilities

• End-to-end processing of KiwiRail's payroll, ensuring accuracy and timeliness.
• Update employee records for changes and new hires.
• Produce direct credit file to banks for wage payments.
• Provide payroll reporting for internal and external stakeholders.
• Support cross-coverage within the payroll team.
• Assist auditors with their queries and requirements.

Skills

Payroll reporting

Legislation knowledge

24/7 payroll environment

Excel

Education

Secondary School Qualification

Tertiary qualification in business/ finance

Tools

Jade Star

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Bring your extensive knowledge and experience
• Permanent, Wellington based

At KiwiRail, we connect New Zealanders sustainably, powering economic growth and ensuring vital freight and passenger services run smoothly. Our mission, "Stronger Connections, Better New Zealand," highlights our dedication to sustainability and community well-being.

Our people make KiwiRail exceptional. By fostering a diverse, inclusive, and supportive workplace, we empower everyone to contribute their best. If you're passionate about innovation and safety, we'd love to welcome you aboard.

Our Payroll Advisor is responsible for the end-to-end processing of KiwiRail's payroll, ensuring accuracy, compliance, and timeliness across all payroll activities. This includes the collection, calculation, validation, and input of employee data, as well as maintaining payroll records and producing reporting for internal and external stakeholders. This role contributes to payroll-related projects, provides expert advice to stakeholders, and helps ensure KiwiRail meets all statutory and organisational obligations. As part of a collaborative payroll team, you will also support cross-coverage and deadline management while modelling safe and responsible behaviour in line with KiwiRail's values.

Within the area of responsibility, this role is required to:

• Interpret legislation and staff agreements (both individual and collective)
• Update employee records for promotions, transfers, pay rates, deductions, new employees, contact details, terminations
• Produce direct credit file to send to the bank for payment of wages
• Answer, resolve queries and develop partnerships with staff and internal/external stakeholders
• Review and verify timesheets
• Work with the other payroll team members and managers to ensure cross cover of fortnightly payroll processing
• Provide payroll reporting for external and internal requirements
• Contribute and support the Payroll Manager on Payroll related projects
• Support the team with implementation of contract changes, regression testing, or other payroll activities as required
• Provide assistance to the Internal and External auditors with their queries and requirements

Company description:

KiwiRail Ltd

Job description:

Payroll Advisor

Position Description

• Bring your extensive knowledge and experience
• Permanent, Wellington based

He kōrero mō mātou | About us:

At KiwiRail, we connect New Zealanders sustainably, powering economic growth and ensuring vital freight and passenger services run smoothly. Our mission, "Stronger Connections, Better New Zealand," highlights our dedication to sustainability and community well-being.

Our people make KiwiRail exceptional. By fostering a diverse, inclusive, and supportive workplace, we empower everyone to contribute their best. If you're passionate about innovation and safety, we'd love to welcome you aboard.

He whakamārama mo te tūranga mahi | About the role:

Our Payroll Advisor is responsible for the end-to-end processing of KiwiRail's payroll, ensuring accuracy, compliance, and timeliness across all payroll activities. This includes the collection, calculation, validation, and input of employee data, as well as maintaining payroll records and producing reporting for internal and external stakeholders. This role contributes to payroll-related projects, provides expert advice to stakeholders, and helps ensure KiwiRail meets all statutory and organisational obligations. As part of a collaborative payroll team, you will also support cross-coverage and deadline management while modelling safe and responsible behaviour in line with KiwiRail's values.

Within the area of responsibility, this role is required to:

• Interpret legislation and staff agreements (both individual and collective)
• Update employee records for promotions, transfers, pay rates, deductions, new employees, contact details, terminations
• Produce direct credit file to send to the bank for payment of wages
• Answer, resolve queries and develop partnerships with staff and internal/external stakeholders
• Review and verify timesheets
• Work with the other payroll team members and managers to ensure cross cover of fortnightly payroll processing
• Provide payroll reporting for external and internal requirements
• Contribute and support the Payroll Manager on Payroll related projects
• Support the team with implementation of contract changes, regression testing, or other payroll activities as required
• Provide assistance to the Internal and External auditors with their queries and requirements

Ngā pukenga e rapu nei mātou | What (skills) you will bring:

Knowledge and experience

• Experience in payroll data with the ability to produce payroll reports
• Extensive knowledge of Payroll/HR/ACC related legislation and compliance
• Experience working in a complex 24/7 payroll environment
• Experience working with Microsoft Office Products, particularly Excel

Desirable:

• Experience working with the Jade Star payroll system
• Experience with payroll systems making changes and regression testing with upgrades
• Working knowledge of the Holidays Act

Qualifications

You need either:

• Secondary School Qualification
• Tertiary qualification in business/ finance or related discipline.

Nōu te rourou | What's in it for you:

• 4% KiwiSaver employer contribution
• Access to discounted travel, health insurance & holiday houses across NZ as part of the Staff Welfare Trust
• A strong Zero Harm policy to keep you safe

Kua rite, kia rite | Ready to Make a Difference?

Rā aukati | Applications close: 13 September 2026