Part Time Office Administrator

Consult Recruitment; Auckland; On-site; NZD 39,000 - 50,000; Part time

Benefits offered by this job

Central Auckland location

Consistent Monday to Thursday hours

Job summary

Consult Recruitment in Auckland, North Island, is seeking an experienced administrator to assist with accounts, client administration and the day-to-day running of the office. This permanent part-time role runs Monday to Thursday from 9:30am to 3:30pm.

The role combines accounts administration, client database maintenance, document management and general office support. Practical experience with Xero and familiarity with office software are essential.

Qualifications

• Previous accounts administration or professional services experience.
• Practical experience using Xero.
• Strong attention to detail when handling financial data.
• Excellent organisational and time management skills.
• Professional written and verbal communication skills.
• Confidence using Microsoft Office and learning new systems.
• Experience with XPM, FYI, DocuSign or CAS360 is advantageous.
• Understanding of confidentiality when handling client information.

Responsibilities

• Completing bank reconciliations and entering creditor invoices in Xero.
• Preparing client invoices, recurring invoices and statements.
• Managing disbursements, recharges and work in progress information.
• Preparing GST returns for partner review.
• Filing signed tax returns with Inland Revenue.
• Setting up and managing DocuSign envelopes.
• Filing completed documents and maintaining electronic records in FYI.
• Maintaining client information and workflows within XPM.
• Assisting with Companies Office registrations, changes and annual returns.
• Updating company information in CAS360.
• Supporting trust account payments and reconciliations.
• Maintaining statutory files and other company records.
• Managing incoming calls, reception and mail.
• Ordering stationery, groceries and other office supplies.
• Providing general administrative support to the partners and wider team.

Skills

Accounts administration

Xero

Attention to detail

Time management

Communication skills

MS Office

Confidentiality

Tools

XPM

FYI

DocuSign

CAS360

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Consult Recruitment – Auckland, North Island

A little bit about the company
An established professional services firm in Auckland CBD. The firm has a supportive and close-knit team and are looking for an experienced administrator to assist with accounts, client administration and the day-to-day running of the office.

This is a permanent part-time position working Monday to Thursday between 9.30am and 3.30pm.

Some more information about the role
This is a varied position combining accounts administration, client database maintenance, document management and general office support.
Your responsibilities will include:

• Completing bank reconciliations and entering creditor invoices in Xero
• Preparing client invoices, recurring invoices and statements
• Managing disbursements, recharges and work in progress information
• Preparing GST returns for partner review
• Filing signed tax returns with Inland Revenue
• Setting up and managing DocuSign envelopes
• Filing completed documents and maintaining electronic records in FYI
• Maintaining client information and workflows within XPM
• Assisting with Companies Office registrations, changes and annual returns
• Updating company information in CAS360
• Supporting trust account payments and reconciliations
• Maintaining statutory files and other company records
• Managing incoming calls, reception and mail
• Ordering stationery, groceries and other office supplies
• Providing general administrative support to the partners and wider team

So, who are you?
You will be an organised and dependable administrator who enjoys variety and takes pride in completing work accurately. You will be comfortable managing recurring deadlines, working independently and supporting different members of the team.
You will ideally have:

• Previous accounts administration or professional services experience
• Practical experience using Xero
• Strong attention to detail and confidence working with financial information
• Excellent organisational and time management skills
• Professional written and verbal communication skills
• Confidence using Microsoft Office and learning new systems
• Experience with XPM, FYI, DocuSign or CAS360 would be advantageous
• An understanding of confidentiality when handling client information

What’s in it for you?

• Consistent Monday to Thursday working hours
• A convenient Central Auckland location
• A varied role covering both accounts and office administration
• A friendly and professional working environment
• The opportunity to become a valued member of an established team

Harry Dev Singh
020 4048 4824
*****@consult.co.nz

Anthony Guan
027 332 4400
************@consultrecruitment.co.nz