Part-time Administrators

Otago Polytechnic; Dunedin; On-site; NZD 30,000 - 39,000; Part time

Job summary

Otago Polytechnic is hiring two part-time administrators to support the College of Community Development and Personal Wellbeing and Capable New Zealand. The roles involve frontline service to kaimahi (staff) and ākonga (learners), handling student inquiries and varied administrative tasks, with a focus on customer-centred service.

The positions require attention to detail, strong communication skills, and experience in administration.

Qualifications

• Highly developed interpersonal skills and strong written and oral communication.
• Analytical mindset with attention to detail.
• Proficiency in MS Office and standard office software.
• Experience in meeting and event coordination is an advantage.
• Experience in customer service and frontline administration.

Responsibilities

• Provide frontline support to students and staff with inquiries.
• Handle varied administrative tasks including academic processes.
• Support and backup across the wider administration team as needed.
• Liaise with external stakeholders and assist with committee secretariat tasks.
• Take minutes when required and contribute to efficient team operations.

Skills

Interpersonal skills

Analytical skills

Written and oral communication

MS Office proficiency

Meeting and event coordination

Customer service

Education

Relevant tertiary qualification or equivalent experience

Tools

MS Office

Job description

Ko wai mātou | About us as an organisation

At Te Kura Matatini ki Otago/Otago Polytechnic we are committed to attracting, developing and retaining kaimahi (staff) who are passionate, creative, future-focused and dedicated to help set the direction for quality vocational and applied learning to meet tomorrow’s needs.

We are guided by our values and we are proud to be Rainbow Tick certified. We aspire to create a working environment that is inclusive and meets the aspirations of mana whenua ensuring equity for Māori and increasing access for all.

Mō te tūraka mahi | About the role

We have two roles available:

• College of Community Development and Personal Wellbeing, 30 hours/week (worked over four or five days)
• Capable New Zealand, 30 hours/week

The Administrators are a key member of their team providing outstanding service to our kaimahi (staff) and ākonga (learners). You will be the frontline support, answering student inquiries, varied administration including academic processes ensuring all of your mahi completed is customer-centred. You'll provide outstanding customer service to ākonga (learners) and support kaimahi (staff) in administrative functions.

Both roles involve liaison with external stakeholders and secretariat skills in committee organisation and minute-taking when required.

The position descriptions are intentionally broad to reflect the team's collective responsibilities. In these part-time roles, you'll focus on key tasks while receiving training to provide support and backup across the wider administration team when needed.

Preferred hours and days of work can be negotiated and flexibility is available to suit the preferred candidates.

Ko wai koe | About you

Our preferred candidate will be detail-focussed, pro-active and committed administrators who have highly developed interpersonal skills, excellent written and oral communication skills, a positive and productive team attitude including the drive to be a highly functioning member of our teams. They will have outstanding relationship-building skills which are customer-centred.

You will have significant administration experience and be super organized.

To be successful in this role you will have:

• highly developed interpersonal skills
• great analytical skills
• excellent written and oral communication skills
• proficiency in MS Office
• experience in meeting and event coordination would be an advantage
• a positive, proactive and productive team attitude
• experience working with Finance One and travel bookings.

Excellent multitasking skills, strong problem-solving abilities, and the ability to manage time effectively, along with an active commitment to ensuring that timely services of the highest quality are consistently provided are essential.

A relevant tertiary qualification or equivalent experience is essential. An understanding of cultural diversity and the ability to work with a variety of customers is preferred along with familiarity with the tertiary education sector.

The successful applicant will uphold our organisation’s commitment to Te Tiriti o Waitangi by continuously developing and upholding your understanding of our obligations and connection with Te Tiriti as an individual and as an organisation

Through recognition, empowerment and inclusion, you will give greater acknowledgement to the unmet needs of Māori, Pasifika and disabled people and their whanau.

You will have demonstrable health and safety best practices and enjoy being part of a team who support each other. You will easily be able to build and maintain relationships and communicate well via email, phone and face-to-face.

Applications close 5pm, Wednesday 18 November 2026.